Accounting Technician

Hampton University•Hampton, VA

27d

About The Position

The Accounting Technician provides first-level accounting and financial support within the Athletics Business Office, preparing, reviewing, tracking, and reconciling departmental transactions in accordance with University policy. The position supports accurate financial documentation and recordkeeping and helps transactions move through University business processes efficiently. It is a hands-on role suited to someone with a foundation in accounting, bookkeeping, or business, including recent graduates developing a career in finance operations. The role is based in the Athletics Business Office within Intercollegiate Athletics. Day-to-day accounting work is directed by the Athletics Business Manager. The Accounting Technician works closely with Athletics coaches and staff, the Athletics Business Manager, the Office of Business, Finance, and Operations, and vendors. The position also supports routine reporting, month-end and year-end processes, compliance-related data gathering, and continuous improvement of departmental financial processes.

Requirements

Associate’s degree in accounting, finance, business, or a related field, or an equivalent combination of education and relevant experience.
Understanding of basic accounting principles, including debits and credits and account coding.
Proficiency with spreadsheets and ability to learn financial and ERP systems quickly.
Strong attention to detail and demonstrated ability to produce accurate, well-organized work.
Strong organizational skills and ability to manage multiple requests and deadlines simultaneously.
Professionalism and sound judgment in handling sensitive financial information.
Analytical approach and interest in understanding transaction coding and documentation.
Ability to organize work effectively and operate in a fast-paced environment with competing priorities.
Dependability, discretion, and professionalism in interactions with coaches, staff, and vendors.

Nice To Haves

Bachelor’s degree in accounting, finance, or a related field.
One or more years of accounting, bookkeeping, or financial support experience, including hands-on work with accounts payable, requisitions, reconciliations, or general ledger support.
Experience with Banner or a comparable ERP system.
Experience in a higher education, athletics, or public-sector finance environment.
Eagerness to develop, take on more responsibility over time, and grow within the University’s finance function.

Responsibilities

Prepare and review purchase requisitions, vouchers, purchase orders, and check requests, verifying completeness and accuracy in accordance with University policy.
Review supporting documentation for compliance with University procurement and financial policies.
Process team travel, per diem, and expense documentation, verifying supporting materials and account coding.
Coordinate with coaches and staff on travel planning and scheduling to support well-planned, cost-effective group travel arrangements.
Support accurate intake and recording of departmental revenue, coordinating with staff to ensure deposits and coding are complete and correct.
Assist with financial activity related to games and departmental events, including settlements and documentation.
Compile and reconcile procurement card activity and prepare summary reporting for management review.
Track financial requests through completion and maintain organized, audit-ready records and files.
Reconcile transactions and verify account allocations to support accurate recording of revenue and expenditures.
Assist with vendor setup and maintenance and support accurate information flow between departmental systems and the University’s system of record.
Support the Athletics Business Manager with month-end and year-end processes, data gathering, and routine financial reporting, including data used for required compliance reporting.
Monitor and manage the Athletics Business Office inbox and financial correspondence; triage incoming requests, respond to or route routine items, and track them through resolution.
Serve as a first point of contact for coaches and staff on routine process and status questions; communicate professionally with them and vendors to obtain documentation and resolve discrepancies.
Maintain organized, retrievable, audit-ready financial files and records for the Athletics Business Office.
Support continuous improvement of departmental financial processes.
Perform other related accounting and business-office duties as assigned.