Accounting Technician

State of Louisiana•Alexandria, LA

1d•Onsite

About The Position

This Accounting Technician processes invoices from external vendors and ensures accurate processing of all payables. It also serves as the timekeeper for various units. Incumbent must be self-motivated and be able to perform duties independently with little to no supervision on a daily basis. The incumbent is expected to exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations that may arise. This position must possess an extensive knowledge of DOTD procurement and accounting policies and procedures in accordance with Louisiana and Federal guidelines, and DOTD Business Services and Procedures Manual, to report and document all accounting activities accomplished. Incumbent participates in DOTD structured training programs as appropriate and attends all continuing education classes and conferences deemed necessary to facilitate the performance of required tasks. While in official capacity, DOTD employees must comply with applicable Louisiana and Civil Service laws, rules and regulations, as well as DOTD policies, procedures, manuals, and directives.

Requirements

Three years of experience or training in accounting, auditing, bookkeeping, or financial operations or computations.
Every 30 semester hours earned from an accredited college or university will substitute for one year of the required experience.

Nice To Haves

Extensive knowledge of DOTD procurement and accounting policies and procedures in accordance with Louisiana and Federal guidelines, and DOTD Business Services and Procedures Manual.

Responsibilities

Receives, prepares, and enters invoices from external vendors for payment on a daily basis and has responsibility for ensuring accurate processing of all payables, which requires the ability to make decisions to ensure coding is consistent with District's budget allocation and District policy
On a monthly basis, the incumbent audits and reconciles vendor statements using a District database (Access) and/or ECC (FBL1N), ensuring accuracy of payment activity
Assisting with the maintaining of Petty Cash records
Serving as a Timekeeper for various Units, ensuring hours worked are reported properly
Prepares and submits Prior Period Adjustment (PPA) forms to correct errors regarding hours, overtime, leave, and/or equipment used
Serving as a District-wide Payroll Auditor, reviewing all Construction and Maintenance Unit payroll packages for proper coding.
Receives, prepares, and enters invoices from external vendors for payment on a daily basis
Reviews and enters all personal injury reports and incident reports for DOTD Personnel to Sedgwick
Forward all new claims to appropriate Workman's Comp. personnel at Headquarters
May be required to perform other duties as necessary including, but not limited to, emergency/disaster support activities.