Accounting Technician

State of Montana • Helena, MT

15h • Hybrid

About The Position

This position is responsible for preparing and processing all payments required on behalf of Montana Fish, Wildlife & Parks. This includes verifying expense codes, invoice amounts, and invoice dates, and regularly communicating with co-workers and other FWP staff members regarding these payments.

Requirements

• Associate’s degree in Accounting, Business Administration, Finance, Economics, or a closely related field and one year of accounting or other applicable experience.
• Thorough, orderly, and detail-oriented.
• Discreet and trustworthy.
• Ability to effectively communicate orally and in writing.
• Strong customer service skills.
• Strong aptitude for numbers.
• Ability to use computers.
• Knowledge of bookkeeping or accounting software is especially valuable.

Nice To Haves

• Women and minorities are encouraged to apply.

Responsibilities

• Review submitted payment documents to verify proper documentation has been submitted, including itemized invoices and proper approvals.
• Reconcile invoices, verify expense codes using MOMs policy and established expense code documentation, and ensure that payments are made in a timely manner per MCA code.
• Track certain payments and vendors as needed using Excel spreadsheets to provide for more timely research when needed, and request corrections from vendors when payments have been misapplied.
• Process accrual payments as received and work with department personnel to reduce accruals throughout the year.
• Use various Excel spreadsheets to calculate internal payments.
• Use SABHRS Multi-vendor vouchers to make payments to large number of recipients such as Block Management cooperators.
• Make payments to other state agencies and universities using InterUnit Journals.
• Assist in the receipt, processing, tracking, and reconciliation credit card transactions.
• Assist in verifying proper expense codes used and change if needed per MOM’s policy and pre-established expense code documentation.
• Provide back up for procard assistance to employees including cancellation, increasing limits and processing applications for new cards.
• Responsible for pulling, filing, and organization of accounting documents.
• Process mail for the accounting bureau.
• Provide backup for other positions within the Bureau as needed.
• Additional duties that may arise within the accounting bureau.

Benefits

• Health, dental and life insurance (for employees exceeding 1,040 hours in a calendar year).
• Retirement.
• Paid vacation.
• Sick leave.
• Holidays.
• VEBA (Voluntary Employee Beneficiary Association) may be applicable.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree