Accounting Technician Senior

Santa Fe County•Santa Fe, NM

13d•Onsite

About The Position

Performs accounting and budgetary clerical functions, with a focus on processing accounts payable or payroll. The role reviews and prepares accounting data input documents; records revenues, expenditures, and encumbrances; uses accounting system reports for review and account reconciliation; and oversees assigned accounts, contracts, grants, or other defined accounting areas. Depending on assignment, the position processes biweekly payroll and audits timecards, or processes invoices and audits them for accuracy and completion. The position prepares reports, schedules, summaries, lists, and audit working papers; provides accounting information for fund certifications; assists with budgetary review and development of operating instructions and procedures; and participates in reviews of accounting practices against industry standards. It posts and maintains books of accounts, learns new accounting concepts, systems, and controls as required, and may audit special programs and activities designated by management. The role ensures compliance with the NM Procurement Code and county fiscal policies, ordinances, and resolutions, and works with county finance, procurement, and accounting staff to ensure proper payment of accounts payable. Additional duties include reviewing benefits for compliance with union contracts and proper taxable or nontaxable treatment; calculating and processing court-ordered garnishments; entering and processing employee paperwork; preparing month-end, quarterly, and annual reports and documents, including W-2s; maintaining proper records retention and management; responding promptly to telephone calls and written communications; and performing other assigned financial and administrative functions. Work is performed in an office setting, with occasional evening and weekend duties during peak fiscal, recording, records, and election cycles. The selected candidate must pass a county-paid pre-employment physical, drug/alcohol screening, and criminal background screening, and must possess and maintain a valid New Mexico Class D driver’s license because the incumbent may be appointed to drive a County vehicle.

Requirements

High school diploma or equivalent.
Four years of experience in accounting, auditing, finance, economics, or general business administration; alternatively, a combination of relevant college education, training, and experience totaling four years of accounting knowledge.
Relevant education may substitute for experience at a rate of 30 semester hours for one year of experience.
Knowledge of intermediate accounting methods and principles and their application to governmental accounting; state and local accounting and budgeting laws, regulations, and manuals; financial data collection and analysis; report writing; and accounting documents and their use.
Knowledge of office procedures and equipment, including basic office machinery and word-processing programs, and ability to learn more complex computer programs.
Ability to accurately interpret, analyze, summarize, and complete financial data; apply required laws and regulations to accounting documentation procedures; and accurately prepare reports.
Ability to comprehend accounting language and documents and clearly and concisely present comments and information verbally and in writing.
Ability to work under stressful circumstances, independently with minimal supervision or with others, and maintain a professional attitude.
Ability to maintain confidentiality.
Skill operating word-processing, spreadsheet, database, and other software programs in a Windows environment.
Customer service skills.
Must pass a county-paid pre-employment physical and drug/alcohol screening and a county-paid criminal background screening.
Must possess and maintain a valid New Mexico Class D Driver’s License.

Responsibilities

Review and prepare accounting data input documents; record revenues, expenditures, and encumbrances.
Use accounting system reports to review and reconcile accounts; oversee assigned accounts, contracts, grants, or other defined accounting areas.
Process biweekly payroll and audit timecards for accuracy, completeness, and compliance with employee guidelines or union regulations, or process invoices and audit them for accuracy and completion.
Prepare reports, schedules, summaries, lists, and audit working papers based on instructions.
Provide accounting information for fund certifications and assist with budgetary review and the development of operating instructions and procedures.
Review accounting practices against industry standards; post and maintain books of accounts; learn new accounting concepts, systems, and controls as required.
Audit special programs and activities designated by management, as assigned.
Ensure compliance with the NM Procurement Code and county fiscal policies, ordinances, and resolutions.
Work with county finance, procurement, and accounting staff to ensure proper payment of accounts payable.
Review benefits for compliance with union contracts and taxable versus nontaxable treatment.
Calculate and process garnishments as required by court systems.
Input and process employee paperwork; prepare month-end, quarterly, and annual reports and documents, including W-2s.
Ensure proper records retention and management.
Respond promptly to telephone calls and written communications.
Perform assigned financial and administrative functions.