Accounting Technician 3

State of Iowa•Des Moines - 50319 - Polk County, IA

2d•Hybrid

About The Position

Iowa Vocational Rehabilitation Services (IVRS), a Division of Iowa Workforce Development, is seeking an Accounting Technician 3 for its Accounting and Finance Division. This is a junior role within the IVRS Division of Accounting and Finance team, playing a vital part in ensuring IVRS Programs and Department of Administrative Services/State Accounting Enterprise (DAS SAE) accounting policies are followed. The position involves reviewing coworkers' work and managing deadlines. The Accounting Technician 3 is responsible for processing various operational payments through Iowa Advantage, including employee travel reimbursements, GAX documents for agency contracts with school districts, and Payment Request Commodity (PRC) documents for purchases of goods and services made through State Master Agreements. This role also audits and processes rehabilitation case service claims for payment in the Iowa Rehabilitation Services System (IRSS), supporting client services and purchases such as post-secondary training, home modifications, transportation services, placement equipment, work adjustment training, and other rehabilitation-related expenses. Additionally, the position monitors and responds to inquiries via the ASB Financial email account, maintains vendor records in IRSS for the Vocational Rehabilitation program, and completes monthly financial reconciliations. A criminal background check is required.

Requirements

Graduation from high school or G.E.D equivalency and experience equal to five years of accounting work involving compilation, tabulation, examination, verification or recording of financial, statistical or related fiscal program data using elementary bookkeeping principles and practices.
OR completion of a post-high school accounting curriculum from an accredited vocational, technical, business or community college, with at least twenty semester hours of accounting coursework.
OR an equivalent combination of education and experience, substituting one year of clerical office work for each year of the required education.
OR an equivalent combination of education and experience, substituting thirty semester hours of accredited post high school education in Business, Accounting or a closely related curriculum for each year of the required experience.
OR employees with current continuous service in the state executive branch that includes experience equal to one year of full-time work as an Accounting Technician 2.
Must be able to pass a criminal background check conducted by the Iowa Department of Public Safety.

Nice To Haves

Virginia Commonwealth University (VCU) classes passed to review and submit SSA TTW reimbursement claims.

Responsibilities

Managed daily SSA Reimbursement and Ticket to Work (TTW) processes for IVRS, ensuring compliance with SSA guidelines and maximizing eligible reimbursements.
Monitored and tracked high-value SSA tickets, providing regular status updates to management.
Reviewed and maintained Ticket Tracker software to ensure accurate and timely filing of claims for cases reaching Substantial Gainful Activity (SGA).
Responded promptly to SSA requests for additional documentation and file reviews to support reimbursement claims.
Coordinated claim verification and case follow-up activities to maximize agency reimbursement opportunities.
Ensured accurate recordkeeping and timely processing of SSA reimbursement claims, reducing delays and improving claim outcomes.
Collaborated with SSA representatives and internal stakeholders to resolve claim issues and maintain reimbursement eligibility.
Processed operating expense payments through the State accounting system, ensuring accurate and timely payment entry.
Audited expenditures for accuracy, proper documentation, and compliance with agency, state, and federal policies.
Verified appropriateness of charges, mathematical accuracy, and adherence to payment guidelines.
Processed payments to state agencies, contract vendors, and non-contracted vendors.
Tracked and resolved outdated and canceled warrants for IVRS and Disability Determination Services (DDS) programs.
Coordinated warrant reissues and replacement payments for lost or canceled vendor warrants.
Maintained accurate financial records and supported compliance with accounting and audit requirements.
Processed specialized accounting transactions in the State accounting system to correct automated payment allocation errors.
Performed payroll allocation corrections to ensure compliance with Pre-Employment Transition Services (Pre-ETS) spending requirements.
Prepared and processed grant period-end corrective accounting entries.
Managed year-end financial activities, including rolling forward federal cash balances on control pages.
Ensured accuracy of accounting records and compliance with state and federal financial regulations.
Resolved complex accounting discrepancies and supported financial reporting and reconciliation efforts.
Processed and deposited weekly program income receipts for IVRS.
Verified deposits against cash/check listings to ensure all incoming funds were accurately accounted for.
Maintained accuracy and completeness of deposit documentation and records.
Coordinated with Accountant 2 to report and track program income amounts in IVRS control books.
Ensured compliance with agency policies and financial control procedures for cash receipts and deposits.
Supported accurate financial tracking and reconciliation of program income funds.