Accounting Support Assistant

Winona County•Winona, MN

About The Position

Winona County is hiring an Accounting Support Assistant to provide accounting and fiscal support across payroll, inventory, grant accounting, billing and claims, financial reporting, and budget coordination. The position supports internal and external stakeholders by providing accurate, timely financial information. The successful candidate is detail-oriented, adaptable, self-motivated, and collaborative. Under the direction of the Finance Director, this employee is responsible for a departmental program or unit involving complex fiscal record keeping. The classification requires specialized knowledge of accounting operations gained through formal post-high-school training or considerable on-the-job instruction and training. Work is carried out in an office setting. The position starts at $28.79 per hour, depending on qualifications, with advancement up to $38.14 per hour. Applications are accepted until 4:00 p.m. on October 28, 2026.

Requirements

Accounting degree, or an equivalent combination of high school graduation and five years of accounting experience, training, or education.
Knowledge of accounting practices and procedures, business arithmetic, fund accounting, budgeting principles, and accounting principles.
Knowledge of data-processing operations and data-entry procedures.
Knowledge of MAXIS, MMIS, MN-ITS, Movius View, SSIS, and relevant laws, guidelines, and procedures.
Knowledge of department-specific rules and regulations for fiscal record keeping, such as medical billing or State Aid accounting.
Knowledge and experience with computerized accounting systems, especially electronic spreadsheets and relational databases.
Knowledge of laws and regulations governing fiscal record keeping.
Ability to analyze workflow problems and design and implement procedures that improve employee effectiveness and efficiency.
Ability to accept responsibility and work to predetermined deadlines.
Ability to prepare and interpret complex fiscal reports, legal documents, and records; recognize problems; and recommend solutions.
Ability to perform detailed work rapidly and accurately to meet predetermined deadlines.
Strong organizational skills.
Ability to write and speak effectively to maintain satisfactory working relationships with professional staff and the public.
Knowledge of computers and computer-based programs such as Microsoft Word, Outlook, and Excel.

Responsibilities

Code, verify, and enter accounting transactions to the general ledger.
Monitor expenditures, contracts, and grants in accordance with state, federal, and county regulations, guidelines, and policies.
Correct or reconcile audit discrepancies.
Administer Highway Department financial operations, including preparing financial statements, preparing and monitoring budget data, tracking the financial status of construction projects, and conducting cost analyses.
Prepare the annual report according to State Aid rules and regulations.
Manage SSIS system configurations and healthcare claim setups; process payments; reconcile financial discrepancies, including balancing SSIS to IFS; submit state reports and claims; and train or mentor staff on fiscal SSIS data entry.
Manage client eligibility for income maintenance programs; process vendor and client payments; manually claim state reimbursements through MAXIS/MMIS; resolve denied claims; and establish MA vendors in the accounting system to ensure full county reimbursement.
Process payroll and ensure the accuracy of related documentation.
Prepare, balance, and submit required payroll forms; reconcile monthly employee withholding amounts; and verify remittances are completed accurately and on time.
Review and reconcile journals and ledgers monthly and adjust journal entries as needed.
Assist department heads with budget preparation and audits.
Complete reports required for federal and state reimbursement and prepare and distribute other year-end reports as necessary.
Gather, compile, and provide financial-record information to the public, employees, supervisors, and department heads.
Collect and compile information about the location, income, and assets of individuals with outstanding financial obligations.
Contact clients, vendors, and insurance providers regarding billing, claims, and account discrepancies.
Investigate errors or problems in fiscal transaction processing and recommend policy and procedure changes to improve effectiveness and consistency.
Complete the annual fixed-asset audit and maintain the fixed-asset database with purchased items.
Assist with annual financial statements by preparing schedules and worksheets as directed.
Perform other duties as assigned.