Accounting Supervisor

Island County•Coupeville Campus, WA

About The Position

The employee in this position is responsible for accounting functions and the fiscal operation of the dynamic Human Services department. This position manages all funds, grants, contracts, billing, budget tracking, accounts payable and receivable to manage a budget of over $10 million dollars with more than 35 revenue streams. The Accounting Supervisor provides operations cost information on projects, maintains pay records and computer data bases utilized to track funds, generates special reports or required reports to County, State or Federal Government agencies, and accurately projects the final income and expenses of the department. A cover letter and resume are required.

Requirements

Familiarity with governmental budgeting and mastery of the Washington State Budget Accounting and Reporting System (BARS) and knowledge of GAAP (General Accepted Accounting Practices).
Must demonstrate the ability to comply with grant and contract accounting requirements of state, federal or other agencies.
Familiarity with tools, instruments, equipment and techniques commonly used in the performance of accounting and staff support functions.
Maintains a high standard for accuracy, completeness and efficiency in the preparation of reports, audit papers and legally required audit detail.
Ability to quickly grasp new techniques, deal with rapid changes in events, remain calm in stressful situations, relate to various personality styles in a professional manner.
Effectively communicate with others, both in writing and orally, for purposes of gathering and relating information consistent with the job requirements.
Understands the need for maintaining confidentiality of sensitive information.
Independent and self-motivated to complete required deadlines while simultaneously completing other tasks.
Ability to remain calm in stressful situations and the ability to work with a variety of personalities and people.
High level of ability to work with confidential matters and exercise discretion with confidential information.
Knowledge of public record laws and responsibilities.
High level of administrative skills, computer literacy, and a general knowledge of accounting principles and financial functions.
Ability to work with contract language and legal issues.
Attention to detail, critical thinking, and regular attendance are essential elements of this position.
Bachelor’s degree in Business Accounting or related field strongly preferred. Appropriate professional experience may qualify as equivalent for this requirement.
Prior experience in governmental budgeting and/or accounting and maintaining lawfully required records used in grant or contract compliance.
Computer proficiency in Microsoft word processing and spreadsheet applications/Excel.
Candidates must be legally authorized to work in the United States.
Island County does not provide visa sponsorship.

Nice To Haves

Specific knowledge of Human Services programs is desirable.
Experience with accounting software preferred.
Ability to successfully complete various required training classes and to obtain certificates necessary for functional skills performance, maintenance and improvement.

Responsibilities

Developing, implementing and maintaining a wide variety of records and related files or data dealing with the financial functions of the various Human Service Department programs, including grants or contracts, accounts payable, accounts receivable, payroll, and all related accounting.
Accounting administration of the Department's grants; assure compliance with financial terms of grants and subcontracts of these grants. This includes monitoring timesheets, expenditures, completing A-19 forms and submitting to the grantor, and making sure the Department is using job ledger codes as assigned to each grant.
Perform the year end grant accountability reconciliation for each of the grants, including the sub monitoring audit for all federal pass through grants.
Manage the contract review process with the Prosecuting Attorney, Risk Management and all department sections, monitor and assist process, author or facilitate corrections when required by review and initiate the Board of County Commissioners (BOCC), and contractor signature process.
Developing, preparing and presenting monthly analysis of the current departmental revenue and expenditure patterns with full understanding of trends and fund balances as well as reliable projections of incomes and expenses.
Accounting and reconciliation segment of budget preparation and final document presentation.
Responding to public inquiries, liaison with State Auditors representative for the annual State Audit, as well as fiscal liaison with Grant/Contract funding sources.
Understanding, adopting and complying with all grant or contract accounting procedures including special record keeping requirements of Federal, State and other grant/contract requirements or laws.
Maintaining personal abilities and training others in adopting applicable computer applications and systems change as may occur or as desirable to improve department efficiency or as required by a grant/contract for compliance.
Working directly with Human Services Director to assure legal compliance of program/grant budgets with regard to revenue/expenditures.
During budget preparation to respond, produce and make changes in the budget at short notice.
Developing accounting reports to assist the Human Services Department in allocating resources and tracking funding streams.
Functioning as the fiscal liaison to the Human Services Department management team providing accounting information, cash status and all accounting information to the team.
Participating in all Human Services Department contract monitoring.
Perform other tasks, as directed.