Experienced Accounting Staff

Calibre CPA Group•Chicago, IL

2d•Onsite

About The Position

CAS Experienced Staff assists in the daily administration of our clients� finance departments. Responsibilities include but are not limited to accounts receivable, account payable, cash receipts and cash flow, payroll processing, monthly closing and tax form preparation.

Requirements

Bachelor�s Degree in Accounting, Finance or Business Administration
Proficiency in MS Office applications (Word, Excel, PowerPoint, and Outlook).
Must have valid work authorization for employment in the United States
Local travel to client sites
Valid U.S. Drivers License required

Nice To Haves

1+ years of accounting experience, preferably in non-profit industry
Experience with QuickBooks or other bookkeeping software

Responsibilities

Issue invoices to customers
Record cash receipts
Reconcile donor/member database to general ledger
Monitor outstanding receivable balances
Review timesheets for accuracy and completeness: approvals, charges, account/unit/departmental/donor numbers, before processing to ensure adherence to internal controls
Review payroll change reports
Utilize payroll service provider software platforms
Research and resolve payment issues with employees as they occur
Review invoices and expense reports for accuracy and completeness; approvals; account/class/grant/dept. coding before processing to ensure adherence to internal controls
Assist with cash management to ensure that bill payments are timely and scheduled to maximize financial resources
Work with Calibre Senior and Manager to determine that cash is available, according to the clients Cash Flow Report
Complete all processing to ensure that checks or electronic payments are distributed according to schedule
Prints checks and prepares them for mailing
Perform the necessary functions to ensure that the Accounts Payable Ledger can be closed for the month. This includes ensuring that all invoices are processed for a given closed month by the 15th of the following month
Reconcile checking, savings and investment accounts and resolve any reconciliation discrepancies
Reconcile general ledger accounts for petty cash, accounts receivable, prepaid expenses, deposits, accounts payable, payroll liabilities, accrued expenses and net assets on a monthly basis, working with the Senior
Prepare IRS 1099 and 1096 forms following IRS requirements and send them to vendors as necessary
Follow up to ensure that the forms have been received
Maintain the chart of accounts
Maintain the annual budget
Maintain the vendor master files
Establish and maintain an orderly filing system to ensure ease of retrieval of all checks issued, the related support, and all tax filings made, as well as all vendor files and communication
Maintain an orderly accounting filing system to ensure proper work paper support and aid in the review process
Prepare various schedules and research and answer questions posed by external auditors to ensure that the auditor�s efforts are efficient
Monitor engagement progress and changes and keep manager abreast of status
Support the manager and partner in reporting to client management
Work with program directors and staff at each client to establish finance and administrative systems to support program operations
Work with Payroll Service Providers to communicate changes and ensure that client payroll processing is accurate and timely
Ensure that the portion of the client service and other budgets under his/her guidance are adhered to the best of his/her abilities.
Perform special projects as needed and/or requested.
Participate in learning opportunities to enhance individual, team, and organizational performance.
Ensure alignment of team to Calibre mission and organizational goals.
Look for opportunities to drive more core services into the current client base.
Look for opportunities to introduce expanded services to current clients.