Accounting Specialist

Kaseware, Inc. • Denver, CO

27d • $70,000 - $80,000 • Hybrid

About The Position

The Accounting Specialist will support Kaseware, Inc. and its Australian subsidiaries, NexusXplore Pty Ltd and OSINT Combine Pty Ltd. The role is responsible for accounts payable and accounts receivable, maintaining financial transactions, bank reconciliations, monthly journal entries, intercompany activity, month-end close, and 1099 tax filings. It reports to the Chief Financial Officer and helps maintain the company’s financial records. The ideal candidate is hands-on, comfortable working autonomously under tight deadlines, proactive in communicating with the team, and willing to work in a fast-paced environment with a “no job too small” mentality.

The work is divided approximately into accounts payable (65%), accounts receivable (20%), and general ledger (15%). The position supports multiple U.S. and Australian entities, multi-currency transactions, tax documentation, and month-end close. Denver-based candidates are expected to work a hybrid schedule of three days in the office and two days from home. The role requires a flexible schedule that includes regular early-afternoon or evening overlap with Australian business hours (AEST/AEDT).

This is a full-time, exempt position. Candidates must be able to pass a CJIS-compliant fingerprint-based background check. Applicants must be authorized to work in the U.S.; the company is unable to sponsor at this time.

Requirements

• Associate or bachelor’s degree in accounting or a related field.
• 3–5 years of experience as a bookkeeper, accounts receivable clerk, accounts payable clerk, or in a relevant accounting role.
• Advanced, hands-on expertise in the Sage Intacct contracts module, multi-entity, and multi-currency functionality.
• Working knowledge of accounts receivable, accounts payable, general ledger, bank reconciliation, and month-end close processes.
• Proficiency with Microsoft Excel and ability to organize, analyze, and reconcile financial data.
• Ability to work independently and prioritize workload based on team objectives.
• Ability to work in a team environment, with strong coordination, organization, and communication skills.
• Analytical skills to identify, investigate, troubleshoot, and proactively reconcile issues.
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Ability to multitask effectively and adjust to changing priorities.
• Strong organizational skills, attention to detail, and ability to meet deadlines.
• Ability to work a flexible schedule with regular early-afternoon/evening overlap with Australian business hours (AEST/AEDT).
• English language proficiency.
• Ability to pass a full CJIS-compliant fingerprint-based background check.
• Authorization to work in the U.S.; the company is unable to sponsor at this time.

Nice To Haves

• Experience with Avalara.
• Experience with Ramp.
• Experience with FloQast.
• Working knowledge of indirect tax, including GST/VAT and U.S. sales tax for payables and receivables.
• Experience supporting U.S. and international entities, ideally including Australia.
• Prior experience working for a growing startup or multinational company operating internationally.

Responsibilities

• Receive, review, code, and enter vendor bills, credit memos, and employee expense documentation accurately and on time.
• Verify approvals, account coding, supporting documentation, payment terms, and mathematical accuracy before processing payables.
• Maintain vendor records, including contact information, payment terms, tax forms, and remittance information.
• Research and resolve vendor inquiries.
• Reconcile vendor statements, accounts payable aging, and the accounts payable subledger to the general ledger.
• Monitor due dates, discounts, recurring bills, and outstanding items to support timely payment and accurate cash management.
• Maintain invoice, approval, payment, and vendor documentation for audit and management review.
• Process domestic and international vendor payments, including multi-currency wires.
• Independently verify changes to vendor bank details before processing payments.
• Collect and maintain vendor tax documentation for applicable jurisdictions, including W-9, W-8BEN, and Australian ABN details.
• Prepare and file annual 1099 forms.
• Create and distribute accurate customer invoices and credit memos according to contracts, approved billing schedules, and company procedures.
• Maintain customer records, billing contacts, payment terms, tax information, and other required account details.
• Apply customer payments, deposits, credits, and adjustments accurately and promptly.
• Monitor accounts receivable aging and follow up on past-due balances professionally and promptly.
• Research and resolve customer billing questions.
• Reconcile accounts receivable subledger balances to the general ledger and prepare supporting schedules.
• Issue multi-currency invoices meeting jurisdiction-specific tax invoice requirements, including U.S. sales tax and Australian GST invoices.
• Invoice government customers against purchase orders and through procurement or e-invoicing portals where required.
• Prepare AR aging and collections reports, including DSO, and contribute to cash forecasting.
• Record and maintain financial transactions.
• Prepare and post routine monthly journal entries with appropriate supporting documentation.
• Prepare monthly bank reconciliations.
• Process transactions across multiple entities in Sage Intacct, including intercompany invoicing, recharges, and reconciliations.
• Support month-end FX revaluation and multi-currency reconciliations.
• Support the group month-end close timetable across U.S. and Australian entities.

Benefits

• Excellent health, dental, and vision insurance with generous company contribution.
• Flexible Spending Accounts.
• Unlimited paid vacation.
• 12 paid company holidays.
• Paid sick time.
• Paid parental leave.
• 401(k) with company matching.
• EcoPass provided for Colorado-based employees.

What This Job Offers

• Job Type: Full-time
• Education Level: Associate degree