Accounting Specialist

Western Technical College•400 Seventh Street North La Crosse, WI

21h•Hybrid

About The Position

Western Technical College is a preferred employer in the 7 Rivers Region and is committed to providing a safe and respectful workplace for all co-workers. As an open-access institution, we proudly serve learners from all walks of life, recognizing that diverse backgrounds and lived experiences enrich our community and strengthen our mission. We are committed to creating a sense of belonging where everyone feels empowered to be themselves and supported in their personal and professional growth. This means actively identifying and removing barriers to opportunity and providing pathways to social and economic advancement. Western is deeply connected to the communities we serve, and we believe in the power of education to drive positive change. We seek individuals who are passionate about teaching and learning, dedicated to student success, and eager to collaborate in building a more vibrant, equitable community. If you share these values and are ready to make a meaningful impact, we invite you to explore this opportunity at Western. The Accounting Specialist coordinates the College’s accounting for Federal grant funds and maintains accurate grant records. The role supports grant oversight, processes general ledger adjustments, and reconciles accounts. It also verifies bank transactions, prepares Business Office invoices, and monitors related accounts receivable, while providing additional accounting support across the Business Office. This is a hybrid eligible position that would allow for 2-3 days a week working from home after the training period.

Requirements

Associate degree in related field OR Education combined with appropriate occupational experience in related field totaling 2yrs. OR Occupational experience in related field totaling 2yrs

Nice To Haves

Experience in grant accounting

Responsibilities

Maintain and uphold the College values of Learning, Excellence, Accountability, Diversity, Student Success, Teamwork, Integrity, and Respect. Regular attendance is required.
Perform office function’s which may include, but are not limited to: respond to internal/external customers and staff; create and modify documents, records, and reports using College standard software; maintain hard copy and/or electronic filing system; monitor inventory and budget information; schedule, coordinate, and prepare materials for meetings and/or appointments.
Complete all required College training and responsible for maintaining the skills necessary to complete the essential functions of the position as defined by the department.
Student Success is the cornerstone of Western’s culture and the college may assign employees as needed to other areas or additional duties to foster this success.
Manage the accounting process for Federal grants, including budgeting worksheets, analyzing charges, providing detailed documentation, and ensuring accuracy.
Coordinate with Post Award Grants Coordinator and Project Managers to develop and monitor Federal grant budgets.
Request Federal PELL/Direct Loan funds.
Process monthly Federal grant invoices for submission/reimbursement.
Monitor grant receivables.
Prepare entries related to grant activities.
Analyze grant agreements and guidelines to determine financial reporting requirements, budget restrictions, and compliance obligations.
Lead preparation of annual single audit and budget documents for grants.
Reconcile control bank account.
Review the daily cash worksheet, reconcile it to the general ledger, and prepare entries to record necessary cash activities.
Process wires paid and wires received in general ledger.
Monitor bank daily for wires/payments that need to be distributed.
Monitor voids and void checks in general ledger.
Verify payroll tax transactions.
Create Business Office invoices and monitor associated receivable aging.
Submit Sales and Use tax report monthly.
Prepare tax levy to distribute to municipalities and tax levy reconciliations.