Accounting Specialist

SOUTHERN MARYLAND TRI-COUNTY COMMUNITY ACTION COMMITTEE INC • Hughesville, MD

31d

About The Position

The Accounting Specialist reports directly to the Finance Director and is responsible for the accurate and timely execution of the Agency’s financial operations, including:

Payroll Processing
Accounts Payable and Accounts Receivable
Payroll Reporting

This role ensures compliance with organizational policies and financial standards while maintaining confidentiality and delivering high-quality support to the Finance Department.

Requirements

• Required: High School Diploma and 5 years of experience.
• Proficiency in Microsoft Word, Excel, Outlook, and other software applications for data retrieval, spreadsheet creation, and reporting.
• Working knowledge of SAGE/MIP Accounting Software.
• Must always maintain confidentiality.
• Ability to communicate effectively, appropriately, and professionally in both written and verbal formats with coworkers, supervisors, customers, and vendors.
• State and Federal Bureau of Investigation Criminal Background Check.
• National Sex Offender Public Registry Check.
• Physical examination and Tuberculin PPD Tine Test at time of employment and annually (or as required by physician).
• Pre-employment, random, and post-accident drug and alcohol testing.

Nice To Haves

• Preferred: Bachelor’s degree in accounting, Finance, Business Management, or equivalent and 3 years of experience in business administration or accounting.
• Alternative: Equivalent education and 5 years of experience in Accounting, Finance, or Business Management may be substituted.

Responsibilities

• Payroll Administration
• Responsible for the accurate and timely processing of Agency payroll.
• Set up new employees and update existing employee information in the MIP payroll system.
• Prepare payroll entry data from timesheets with precision.
• Transfer payroll entry data into the Agency’s accounting system.
• Maintain payroll ledger by quarters for accurate recordkeeping.
• Prepare and file quarterly 941 forms in compliance with federal regulations.
• Prepare and transmit Federal Tax Deposits on time.
• Prepare checks for State Tax Deposits and other payable withholding items as required.
• Accounts Payable
• Responsible for Accounts Payable for Agency programs.
• Code all AP transactions to proper ledger accounts.
• Maintain the General Ledger (GL) and all books of original entries.
• Prepare accurate allocations, distributions, and timely payments for Agency program billings.
• Accounts Receivable & Financial Reporting
• Prepare invoicing and timely monthly financial statements for funding sources.
• Provide appropriate follow-up on outstanding debts owed to the Agency.
• Assist with accurate reporting and compliance for all financial activities.
• Accounts Receivable
• Responsible for Accounts Receivable for Agency programs.
• Prepare cash receipts and enter them into the accounting system.
• Research outstanding invoices and resolve issues with vendors.
• Research complex coding errors and make necessary journal entries to correct.
• Audit & Compliance
• Assist in the preparation of audits and reconciliation of accounts.
• Attend all available training to stay current on funding requirements.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED