Accounting Specialist

St Johns River Water Management District • Palatka, FL

9d • Onsite

About The Position

This is professional work coordinating and leading a specific phase of the district’s accounting program. Performs a range of routine to complex accounting, financial, compliance and administrative functions in
support of the District’s programs and projects.

Requirements

• Ability To: Communicate effectively and professionally; coordinate multiple tasks; analyze and interpret financial data; work independently; prepare, maintain, and reconcile a variety of accounting records; operate office equipment to perform job tasks and responsibilities; review information for accuracy and to identify errors and anomalies; safeguard sensitive banking and financial information; and maintain confidentiality.
• Skilled In: Use of automated financial systems; data entry; scanning; communication, both oral and written; handling multiple tasks at the same time; report preparation; operation of various standard office computer software (Word, Excel, Adobe Pro, etc.), financial management and planning, team building, and conflict resolution.
• Minimum Qualifications: A bachelor’s degree from an accredited college or university in business administration, accounting, or finance; An associate degree from an accredited community college, state college, or university, in business administration and two years of related professional accounting or business experience.
• Related professional accounting or business experience can substitute on a year-for-year basis for college education.

Responsibilities

• Leads and coordinates the work of Fiscal Specialists responsible for the district’s accounts payables including employee travel reimbursements, invoice review, and reconciliation to process contractual payments, and purchasing card payments.
• Prepares weekly batch reconciliation.
• Reviews and approves all invoices prepared and submitted by Fiscal Specialists for payment in GEMS.
• Prepares and processes the weekly check run and creates check register documentation.
• Ensures compliance with district policies and procedures pertaining to the accounts payable function.
• Reviews fiscal processes related to the accounts payable functions and recommends and implements appropriate changes.
• Updates and maintains metrics for accounts payable process.
• Prepares reconciliations and reports as required.
• Oversees invoice scanning and ECM check-in process.
• Monitors accounts payable invoices routed to project managers for approval and resolves issues as needed.
• Research and resolve invoices that have exceeded thirty days within ECM and reports to management weekly.
• Review and research expiring purchase orders and encumbrances on a quarterly basis.
• Assist with research and preparation of the annual unclaimed property reporting required by the state.
• Completes report review and 1099 information corrections for 1099 yearly reporting deadline.
• Assist with PaymentWorks vendor registration, processing, and onboarding into the new system as part of the implementation and ongoing vendor maintenance process.
• Purchasing card receipt review and approval in Bank of America (Works) and ECM.
• Assist staff with review of their assigned departments and coordinate with staff to complete all compliance review to meet monthly deadlines.

Benefits

• Benefits include Florida Retirement System, parental leave, health insurance, dental insurance, life insurance, long-term disability, paid leave and holidays, professional development, and wellness program.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 101-250 employees