Accounting Specialist

Equus • Dayton, OH

5d

About The Position

Finance and Accounting focuses on the organization's financial management strategies and execution. This role involves compiling and sorting documents, routing invoices for approval, electronically filing accounting support documentation, reviewing documentation for accuracy, and ensuring accurate and timely entry and processing of invoices and manual checks. The position also requires ensuring proper approvals for all payments, reviewing and posting invoices to appropriate ledgers, preparing and mailing documents, investigating vendor payment issues, responding to accounts payable inquiries, coordinating with internal clients, monitoring accounts payable, and assisting in monthly and annual closings. General office duties such as preparing correspondence, ordering supplies, and coordinating office maintenance are also part of the role. Additionally, the specialist is responsible for monitoring and overseeing all cash equivalents, recording participant-related voucher payments, ensuring accurate coding and processing of vouchers and invoices, and posting asset-related journal entries and reconciling accounts as part of the monthly close process. The role may also involve developing accounting support related Standard Operating Procedures.

Requirements

• High School Diploma or General Education Diploma
• College level Accounting courses or equivalent accounting and bookkeeping experience
• Strong Excel, QuickBooks, e-mail, general ledger, and organizational skills
• Ability to multi-task and learn new applications

Responsibilities

• Compiles and sorts documents, routes invoices to the appropriate individual for review and approval
• Electronically files accounting support documentation in a timely manner
• Reviews all documentation for accuracy
• Ensures accurate and timely entry and processing of invoices and manual checks
• Ensures proper approvals for all payments prior to payment execution
• Review and post invoices to appropriate ledgers, spreadsheets, records and databases.
• Prepare, sort, copy, file and mail invoices, correspondence and other requested documents.
• Investigate problems that vendors or purchasing agents have with obtaining payment for bills.
• Respond to accounts payable inquiries.
• Coordinate with internal clients on payment inquiries and vendor support.
• Monitor accounts payable to ensure payments are accurate and timely.
• Assist in monthly and annual closings.
• Perform general office duties including preparing office correspondence and memos as needed, ordering and maintaining office supplies, and coordinating office and office equipment maintenance as needed
• Responsible for the monitoring and oversight of all cash equivalents.
• Record participant related voucher payments in all required databases in a timely manner
• Ensure accurate and timely coding and processing of all vouchers, invoices, expense reports, etc. by appropriate general ledger and funding stream coding
• This position will be an important part of the monthly close process, providing support to the Project Accountant, making sure all asset related journal entries are posted and accounts reconciled
• Develop accounting support related Standard Operating Procedures in conjunction with leadership and/or Project Director(s) as requested

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED