Accounting Specialist

Arizona Humane Society • Phoenix, AZ

12d • Hybrid

About The Position

The Arizona Humane Society is looking for a full time Accounting Specialist to work hybridly Monday – Friday from 8:00 AM – 5:00 PM at our South Mountain Campus. If you're passionate about animals and skilled in accounting, continue to read more now!
Paws Up For Great Benefits! Competitive salary Generous PTO program Up to 8 paid holidays per year 401(k) with employer contribution Medical, Dental and Vision Plans Got student loans? Employment with AHS may qualify you for the Public Service Loan Forgiveness (PSLF) program! Discounts on veterinary services and other pet perks!
A Day in the Life: As an Accounting Specialist, you'll play a key role in supporting day-to-day financial operations while delivering excellent customer service to both internal teams and external partners. In this role, you will manage accounts payable by processing invoices and employee reimbursements accurately and in accordance with established policies, while prioritizing payments based on terms and cash discount opportunities. You'll calculate and report sales tax on applicable transactions, assist with new vendor setup by collecting required documentation, and serve as a point of contact for vendor inquiries-helping to maintain strong, professional relationships. In addition, you'll reconcile vendor statements, research and resolve discrepancies, and audit employee expense reports in Concur to ensure accuracy and timely payment. You will also support key accounting functions such as managing unclaimed property, tracking vendor certificates of insurance, and contributing to the month-end close process. This includes analyzing general ledger activity, identifying unrecorded expenses, preparing accruals, and posting journal entries to ensure financial records are complete and accurate.

Requirements

• Accounting experience with accounts payable background preferred.
• Associate's degree in accounting or equivalent work experience preferred.
• Experienced and skilled in journal entries and general ledger account reconciliations preferred.
• Strong attention to detail and an understanding of internal controls.
• Excellent written and verbal communication and organizational skills.
• Able to speak, read, write and understand English.
• Proficient math skills needed.
• Proficiency with Microsoft Excel, Word, and Outlook; able to learn other software programs as necessary.
• Able to learn and use Chameleon software.

Nice To Haves

• Sage Intacct Accounting Software usage is a plus.

Responsibilities

• Manage accounts payable by processing invoices and employee reimbursements accurately and in accordance with established policies.
• Prioritize payments based on terms and cash discount opportunities.
• Calculate and report sales tax on applicable transactions.
• Assist with new vendor setup by collecting required documentation.
• Serve as a point of contact for vendor inquiries.
• Reconcile vendor statements.
• Research and resolve discrepancies.
• Audit employee expense reports in Concur to ensure accuracy and timely payment.
• Support key accounting functions such as managing unclaimed property and tracking vendor certificates of insurance.
• Contribute to the month-end close process.
• Analyze general ledger activity.
• Identify unrecorded expenses.
• Prepare accruals.
• Post journal entries to ensure financial records are complete and accurate.

Benefits

• Competitive salary
• Generous PTO program
• Up to 8 paid holidays per year
• 401(k) with employer contribution
• Medical, Dental and Vision Plans
• Employment with AHS may qualify you for the Public Service Loan Forgiveness (PSLF) program!
• Discounts on veterinary services and other pet perks!

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree