Accounting Specialist

Cache Creek Casino Resort•Brooks, CA

9h•Onsite

About The Position

Responsible for the timely and accurate payment of accounts payable invoices. This role requires attention to detail, the ability to manage multiple tasks, meet deadlines, and adapt to changing priorities. The successful candidate will be responsible for processing vendor invoices, matching them to purchase orders and supporting documentation, and resolving discrepancies. They will also manage invoice flow in various systems, post invoices to the accounting system, and troubleshoot errors. Additionally, the role involves processing expense reports, providing information to the General Ledger, researching outstanding items, generating check payments, and assisting with audits and 1099 reporting. Customer service and vendor relations are also key aspects of this position.

Requirements

Ability to perform each essential duty satisfactorily with or without reasonable accommodation.
Detail oriented.
Ability to manage multiple tasks while meeting deadlines.
Adaptability to changing priorities and situations.
Associates degree or high school diploma and 2 years related experience and/or training; or equivalent combination of education and experience.
Ability to utilize Word, Excel, and Outlook.
Strong communication and interpersonal skills both oral and written.
Ability to interpret quotes, contracts and invoicing documents.
Ability to calculate figures and amounts such as discounts, interest, proportions and percentages.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations.
Must be at least 21 years of age.
Ability to learn new systems quickly.
Knowledge of Excel and Word.
Self-motivated.
Ability to work in a team environment.

Responsibilities

Opens and processes vendor invoices received by mail, including invoices received electronically.
Matches invoices to Purchase Orders and other supporting documentation, including packing slip and receiving documents.
Compares invoices to supporting documentation to ensure that quantity and price match.
Works with Purchasing and Inventory Control departments to resolve discrepancies.
Manages invoice flow in various systems including Yooz, Req Logic, Eatec and Great Plains.
Posts invoices to Great Plains accounting system, and troubleshoots errors in the posting process.
Processes expense reports and check requests.
Provides information to General Ledger as needed, including total of invoices received but not yet processed for the Daily Cash Position.
Researches outstanding items in aging and prepaid accounts.
Generates check payments weekly for all invoices due.
Works with vendors to discuss invoices discrepancies.
Provides customer service support to internal and external customers.
Processes credit applications for new vendors.
Assists with annual external audit by pulling check copies requested.
Reviews 1099 report and manually confirms totals for each vendor before submission to IRS.
Other duties as needed.