Junior Accounting Assistant, Hybrid

FOH Inc•Miami, FL

6d•$0 - $20•Hybrid

About The Position

The Accounting Specialist is part of the Finance & Accounting team. The Specialist is a hands on AP/AR processing role and contributes to the success of the company by supporting the Finance & Accounting department with day-to-day tasks involving any Accounts Receivable or Accounts Payable responsibilities, working with vendors, and supporting our team members.

Requirements

Minimum of 1-2+ years’ experience in accounting
Previous experience with both AR and AP
Proficient in Microsoft Applications, Excel
Knowledge in ERP systems, SAP B1 highly desired
Strong customer service and interpersonal skills
Critical accuracy in all financial transactions and projects
Ability to handle confidential information
Follows directions and works under pressure to meet deadlines
Stress and time management skills
Analytical, creative, practical problem-solving skills
Work collaboratively and as part of a diverse team
Communicate with excellence and clarity both verbally and in writing
Project management skills and strong attention to detail
Tech-savviness

Nice To Haves

College degree in Accounting, Finance, or related preferred
Organized, action and detail oriented
Demonstrates sound work ethics
Possesses cultural awareness and sensitivity
Ability to re-arrange tasks as priorities change
Highly enthusiastic, positive-minded, and composure in challenging situations
Thrives in a goal-driven environment

Responsibilities

Monitor freight invoices daily through the company’s AI invoice partner and follow up on exceptions, discrepancies, or missing support.
Perform weekly freight invoice reconciliations and freight payment card reconciliations to support timely and accurate vendor payments.
Post FTZ consumption invoices, service invoices, container freight invoices, and related transactions in SAP or applicable systems.
Submit weekly inventory financing requests to the lender, maintain supporting documentation, and post approved activity accurately in SAP.
Perform quarterly 1099 vendor spot checks and assist with annual preparation and issuance of vendor 1099 forms.
Respond daily to business partner inquiries submitted through the Accounts Receivable shared inbox, escalating matters as needed.
Research short payments, overpayments, refunds, deductions, and other account discrepancies to support accurate customer account balances.
Maintain and post business partner exemption certificates monthly, ensuring required documentation is received, organized, and available for review.
Support monthly review of the Accounts Receivable ledger, including research, follow-up, and documentation needed to maintain ledger integrity.
Assist with sales tax research, issue resolution, documentation requests, and audit support as needed.
Maintain accurate support documentation for reconciliations, invoices, adjustments, exemption certificates, vendor records, and audit inquiries.
Follow established Finance and Accounting procedures, approval requirements, and internal control expectations when processing transactions.
Support month-end close activities, including account research, reconciliation follow-up, documentation, and other assigned close-related tasks.
Record personal daily punches and approve accurate bi-weekly time and attendance records.
Actively participate in one-on-one meetings, team meetings, training, and department communication.
Assist with additional duties, projects, and cross-functional support as assigned by leadership.
Support the Finance team as needed with assigned tasks, coverage, projects, and day-to-day department priorities.
Promote FOH® culture through professional, respectful, and service-focused interactions with team members, vendors, and business partners.