Accounting Specialist

Minnesota Judicial Branch•Saint Paul, MN

17h•$27 - $41•Hybrid

About The Position

We are pleased to announce that the Finance Division within the State Court Administrator’s Office is looking for an Accounting Specialist. This position is responsible for processing various financial transactions including accounts payable, accounts receivable, business expense reimbursements, and payroll.

Requirements

Associate's degree from an accredited college or university in accounting, finance, or related field and experience in bookkeeping, collections, or accounting or graduation from an approved high school or vocational school and considerable experience in bookkeeping, collections, or accounting.
3 Years of bookkeeping experience
Knowledge of governmental accounting systems to understand the relationships between various levels of budgetary controls and accounts.
Ability to communicate effectively both written and orally.
Ability to establish and maintain effective working relationships with judges, managers and other staff.
Ability to use office machines and equipment to gather and compile data and share information.
Skill in the development and use of spreadsheets and the application of the data they contain.

Nice To Haves

Bachelor's degree from an accredited college or university in accounting or related field and some experience in accounting or finance in public sector with automated systems.

Responsibilities

Process business expenses by verifying, coding, posting, documenting and preparing payment; verifying for accuracy, completeness, and compliance with policies and procedures.
Communicate with employees, judges and other stakeholders to obtain necessary documentation and clarification.
Maintain accurate records and supporting documentation for reimbursement transactions.
Lead statewide quarterly business expense reimbursement group meetings.
Coordinate payroll processing through the SEMA4 payroll system for the Supreme Court, Court of Appeals, Trial Courts and Guardian Ad Litem (GAL) Board.
Develop, maintain and improve payroll-related information systems and processes.
Analyze payroll data and provide reports, recommendations, and supporting documentation.
Oversee payroll-related transactions to ensure accuracy, compliance and timely processing.
Provide payroll guidance and support to local Human Resource staff, managers, supervisors, judges, senior judges, and employees.
Review employee timesheets for accuracy, completeness, approvals, and compliance with payroll system requirements and policies.
Communicate payroll process changes, policy updates, and system enhancements to stakeholders.
Research and resolve payroll issues and provide guidance and assistance to ensure timely resolution.
Verify, code, post, document, and prepare payment of purchasing cards and accounts payable invoices; enter transactions into the statewide accounting system.
Perform a three-way match procedure to ensure accuracy completeness and compliance with procurement and financial policy and procedures.
Review transactions for appropriate funding allocations and resolve discrepancies with department staff and vendors as needed.
Respond to inquiries regarding accounts payable and purchasing card activity and provide guidance on policies and procedures.
Maintain accurate financial records and transaction documentation.
Mail Distribution
Operational Deposits
State vehicle administration