Accounting Specialist

St Vincent De Paul Society of Los Angeles•Los Angeles, CA

34d•$24 - $26•Onsite

About The Position

The Accounting Specialist plays a key role in the Finance Department by performing day-to-day accounting functions including journal entries, bank reconciliations, grant accounting support, intercompany billing, account reconciliations, cost allocations, and maintaining accurate financial records to support organizational compliance and reporting requirements.

Requirements

Three to five years of accounting or finance experience required.
Nonprofit accounting experience required.
Knowledge of fund accounting principles required.
Experience with bank reconciliations, account reconciliations, and general ledger accounting required.
Experience with Sage Intacct or similar ERP accounting software required.
Proficiency in Microsoft Office Suite, particularly Excel, including formulas, Pivot Tables, lookups, and financial reporting.
Working knowledge of GAAP and internal control practices required.
Strong organizational, analytical, and problem-solving skills.
Strong attention to detail and accuracy.
Ability to manage multiple priorities and meet deadlines.
Excellent written, verbal, and interpersonal communication skills.
Ability to maintain confidentiality and exercise professional judgment.

Nice To Haves

Knowledge of grant accounting and compliance requirements preferred.

Responsibilities

Prepares and posts routine and recurring general journal entries.
Supports month-end, quarter-end, and year-end closing processes.
Complete and maintains accurate bank reconciliations for multiple bank accounts.
Performs balance sheet account reconciliations and resolves discrepancies in a timely manner.
Maintains detailed schedules and supporting documentation for assigned accounts.
Assists with preparation of monthly financial statements and support schedules.
Maintains organized, accurate, and accessible financial records for audit and compliance purposes.
Maintains accurate contract, grant, and financial files.
Assists with accounts payable processing, including invoice coding, expense allocations, check requests, vendor payments, employee expense reimbursements, and supporting documentation.
Ensures expenditures are coded to the appropriate program, department, location, and funding source.
Preform and/or assist with bank reconciliations and check clearing.
Assists with maintaining vendor files, W-9 documentation, and payment records.
Reconciles company and employee credit card statements and ensures expenditures are properly coded and supported.
Prepares and records intercompany billings and allocations to ensure accurate cost sharing across entities, programs, departments, and locations.
Maintains detailed allocation schedules and supporting documentation.
Tracks construction contracts and pass-thru funds account balances and reconciliations.
Assists with monthly cost allocations and shared expense distributions.
Maintains grant-related financial spreadsheets, including revenue, expenses, match requirements, and funding utilization.
Tracks restricted and unrestricted funding activity.
Verifies that grant expenditures are properly coded and comply with funding source requirements.
Assists with reimbursement requests and invoicing to funding agencies.
Compiles supporting documentation for grantors monitoring reviews and site visits.
Assists with grant reporting and financial compliance requirements.
Maintains supporting schedules for federal, state, county, city, and private grants.
Assists with year-end audit preparation, supporting schedules, and auditor requests.
Assists with preparation of information required for Form 990 filings.
Supports internal and external audits, monitoring reviews, and compliance examinations.
Assists in maintaining effective internal controls and identifying process improvements.
Performs special projects and other duties as assigned.
Supports cross-functional Finance Department activities as needed.