Accounting Specialist (Circuit Court Clerk)
About The Position
Works under general supervision to assist in the agency's accounting operations, including payroll, accounts payable, budget forecasting, and other general accounting functions. This role oversees financial record keeping, accurately records and maintains financial transactions related to court proceedings, and ensures financial records are organized, accessible, and easily auditable. The specialist prepares and compiles financial reports, analyzes financial data to identify trends and areas for improvement, and participates in the development and management of the court’s budget. Additionally, this position manages the court’s cash flow, including processing payments, reconciling bank accounts, balancing the cash box, distributing checks, ordering change, and managing minor investment accounts. The role also involves performing other duties to support the department and operational functions throughout the Circuit Court Clerk’s Office.
Requirements
- Bachelor’s degree from an accredited college or university in accounting, finance, or a related field; AND Three (3) years of experience in the use of accounting principles, techniques, and theories; OR An equivalent combination of related education and/or experience.
- Knowledge of accounting theory, practices, and auditing procedures.
- Knowledge of budgeting, fiscal management, and purchasing procedures.
- Ability to prepare and maintain detailed accounting records.
- Ability to exercise sound judgment in evaluating decisions and situations and preparing information.
- Ability to express ideas clearly and concisely, orally and in writing.
- Ability to work with coworkers and the public with courtesy and tact.
- Ability to operate all office machines, MS Word, Excel, and Outlook.
- Must pass a PCI background investigation, including both local and national background checks.
- Must be a resident of Shelby County (with specific exemptions for certain public safety/civil service roles).
Responsibilities
- Oversees financial record keeping.
- Accurately records and maintains financial transactions related to court proceedings.
- Ensures financial records are organized, accessible, and easily auditable.
- Prepares and compiles financial reports, such as general ledgers, statements of accounts, and other financial documents, as required by the court.
- Analyzes financial data to identify trends, potential issues, and areas for improvement.
- Participates in the development and management of the court’s budget.
- Analyzes financial data to forecast future financial needs and trends.
- Manages the court’s cash flow, including processing payments.
- Reconciles bank accounts and ensures accurate record-keeping of cash transactions.
- Balances the cash box and distributes checks.
- Orders change needed for each department.
- Manages minor investment accounts.
- Performs other duties to support the department and other operational functions throughout the Circuit Court Clerk’s Office.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
