ACCOUNTING SPECIALIST

Signicast•Hartford, WI

23d

About The Position

The Accounting Specialist maintains accounts receivable records and performs accounts payable functions. Under the direction of the Accounting Manager, the role includes preparing and checking receivable entries, tracking cash receipts, claims, and unpaid invoices, and recording credits and refunds. The Specialist prepares vouchers, invoices, and account statements in accordance with company policies, procedures, and generally accepted accounting principles (GAAP). The role also processes vendor invoices, ACH payments, and checks, and provides backup support for payroll processing. The position requires a high school diploma or HSED/GED equivalent, good computer skills, and the ability to learn new skills. Six months to one year of training is required. The employee must communicate effectively with coworkers, read and interpret complex financial and other documents, and write standard reports and documentation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requirements

High school diploma or HSED/GED equivalent.
Good computer skills and ability to learn new skills as needed.
Six months to one year of training is required.
Ability to communicate effectively with other employees to share information, solve problems, and provide instruction.
Ability to read and interpret complex documents, including financial documents, legal contracts, and complex correspondence.
Ability to write standard reports and documentation.

Responsibilities

Comply with safety and health guidelines, quality standards and procedures, and housekeeping standards.
Post customer payments by recording cash, checks, and lockbox deposits.
Investigate account discrepancies using information from sales, trade promotions, customer service, and customers.
Resolve valid or authorized deductions by entering adjusting entries.
Handle invalid or unauthorized deductions according to pending deductions procedures.
Assist with collections by reviewing customer payment plans, payment history, and credit line, and coordinating with the collections department.
Voucher vendor invoices and process EDI transactions in coordination with the Accounts Payable Specialist.
Process ACH payments biweekly and checks weekly for Accounts Payable.
Protect the organization by keeping information confidential.
Perform accounts receivable and accounts payable month-end closing duties, including vouchering invoices, preparing and balancing month-end Accounts Receivable entries, printing Accounts Receivable trial balance reports, and providing the Controller with a list of outstanding invoices.
Provide backup for payroll processing.