Accounting Specialist (Community Services Agency)

Shelby County•Memphis, TN

4d•Onsite

About The Position

Works under the general supervision of the Fiscal Manager performing the daily and routine duties of accounts payable, accounts receivable, and other general accounting support functions; maintaining specialized computer databases, spreadsheets, and similar reports to obtain, verify, and update transactions related to all accounts payable and accounts receivable functions.

Requirements

Four (4) years clerical related experience in an accounting or finance environment
High school diploma or possess a GED
Bachelor's degree from an accredited college or university in accounting, finance, business administration or closely related field
Knowledge of accounting principles, accounts payable, accounts receivable, and basic bookkeeping procedures.
Knowledge of business English and Math, modern office practices, procedures, and equipment.
Knowledge of Microsoft Word and Excel and computer use and related software.
Skill in operating office machines and computers which includes word processing, spreadsheets, and database management.
Ability to communicate effectively, express ideas clearly and concisely, verbally and in writing.
Ability to exercise good judgment in evaluating situations and making decisions.
Ability to analyze and solve problems.
Ability to maintain a high degree of confidentiality.

Responsibilities

Reviews W-9’s for all client services cases; ensuring W-9 information agrees with GEMS vendor information.
Prepares invoices, emergency payment requests and other accounts payable documents for payment; coding requests with proper account codes and ensuring sufficient budget availability.
Assists Senior Accounting Specialist with accounts receivable log and timely receipt of payments and other general accounts payable functions as needed.
Assists with reconciliations of grant funds and accounts, verify reports with the County GEMS operational statements, and review ledger balances for accuracy and completeness of account postings.
Verifies accuracy of emergency services checks, mail checks and track payment status, following-up on all outstanding checks within a timely basis.
Scans accounts payable documents, emergency services requests, and other fiscal documents into OnBase.
Balances and reconciles accounts receivable and accounts payable with the general ledger and all emergency services payments with the assigned program staff.
Assists with month end closing, annual audits, monitoring reviews and year-end closing.
Resolves problems or discrepancies regarding accounts payable and accounts receivable issues.
Assists Fiscal Manager with general administrative functions, such as maintaining filing systems, compose/type correspondence, photocopying, and fiscal workflow support.
Performs other related duties as required or directed.