301-Financial Services - 2218-301 Acct Specialist

Village Management Services•Laguna Woods, CA

5d•Onsite

About The Position

Under general supervision, performs a variety of major accounting functions or assists in processing payroll and payroll related items; performs related work as required. Work involves regular contact with other divisions departments, residents, vendors and the public.

Requirements

Knowledge of the occupational hazards and safety precautions of the job.
Knowledge of the computer and applicable software programs to perform the job.
Knowledge of the principles of computer technology and systems analysis.
Knowledge of modern office equipment practices systems and procedures.
Knowledge of business English, spelling and arithmetic.
Ability to organize and implement tax programs and other programs administered by Accounting and Community Services Departments.
Ability to process cash, fixed asset and property tax transactions and provide appropriate support as required.
Ability to compile and analyze financial reports.
Ability to read, understand, interpret and explain rules and regulations.
Ability to research problems and prepare recommendations.
Ability to establish and maintain effective working relationships with others.
Ability to relate to the needs and concerns of senior citizens.
Ability to maintain adequate and accurate production of repetitive work during normal work periods.
Skill in the operation of a personal computer, calculator, and other standard equipment.

Nice To Haves

Associates degree in business administration or graduation from high school supplemented by college level courses in accounting or business administration and some experience in general ledger record keeping or equivalent combination of education and experience

Responsibilities

Reviews and prepares United regular and supplemental tax bills for payment, updates property tax databases, prepares supplemental, tax roll and resident assistance notices to owners, adjusts United annual carrying charge distribution related to property taxes, calculates supplemental taxes for escrow and property tax schedules; monitors property tax changes, processes tax payments and refunds, recalculates carrying charges based on property tax changes and prepares 1098’s.
Communicates with county and manor owners regarding property taxes.
Assists in preparation of budget relating to property taxes.
Records cash receipts and updates cash logs reports.
Prepares transfers and records cash disbursements from the depository account and intercompany payovers.
Processes and records fixed asset purchases and disposals and updates databases.
Records miscellaneous journal entries as assigned.
Prepares supplemental schedules, and audit schedules.
Prepares and/or assist prep of assessment notification center, coupon books and misc. projects as assigned.
Reviews payroll data entry of timecards, labor sheets and special entries.
Reviews time and attendance system data and communicates with employees and supervisors regarding exceptions.
Prepares and inputs pay data and adjustments.
Prepare prepaid vacations.
Releases balances and distributes payroll.
Processes in-house produced payroll checks.
Reconciles statements and prepares cash disbursements for payroll and union benefits.
Reconciles various payroll-related general ledger accounts.
Processes garnishments.
Provides backup support for the Payroll Coordinator.
Communicates with employees regarding their payroll questions.
Initiates purchase requisitions, check requests and vouchers.
Prepares special projects as assigned.
Drives a vehicle to meetings, workshops and other job related responsibilities.