Accounting Specialist - Convention Center

City of Anaheim•Anaheim, CA

2h•Onsite

About The Position

The Anaheim Convention Center is seeking an Accounting Specialist to support the Accounting Division. The Accounting Specialist performs a variety of clerical accounting duties of moderate difficulty. Qualified candidates must possess experience in performing journey-level clerical accounting work such as accounts payable, accounts receivable, events, payroll and journal entries. Additionally, candidates must be proficient in utilizing Microsoft Excel and Microsoft Word. The ideal candidate is highly organized, proactive, and customer service oriented. The Anaheim Convention Center reigns as the largest exhibit facility on the West Coast, having hosted such large, well-attended events as the Winter NAMM Show, Disney's D23 Expo and Natural Products Expo West. Originally opened in 1967, the ACC currently spans 53 acres and offers 1.8 million square feet of function space and many dynamic features. The ACC completed its seventh expansion in Fall of 2017, providing an additional 200,000 square feet of flexible meeting space to our guests.

Requirements

Performing journey-level clerical accounting work
Basic electronic spreadsheet usage
Basic word processing usage
Basic accounting principles
Business math and record keeping methods
Microsoft Office or Suite
Department operations and City’s policies and procedures
Perform accurate and appropriate basic accounting functions
Give accurate and timely information
Prepare accurate billing worksheets, invoices and warrant requests
Operate a computer
Learn the use of City software applications applicable to the position
Operate a calculator quickly and accurately
Maintain accurate records and files
Operate a variety of office equipment such as a typewriter, 10-key calculator, computer, copier, scanner, fax machine, postage meter, and microfiche reader with accuracy
Recognize and reconcile discrepancies in accounting records
Establish and maintain effective relationships with those contacted in the course of work
Solve mathematical calculations rapidly and accurately

Responsibilities

Perform a variety of intermediate level accounting work in specialized areas, such as accounts payable, accounts receivable, events, and payroll for a satellite facility.
Receive, compare and match various documents, such as purchase orders, receiving documents, invoices, credit card receipts, bail receipts, contracts, tax schedules, payroll lists, billings, warrants, personnel status charges and time cards/timesheets.
Process payments against purchase orders, warrant requests from City departments, and direct payments for contract work performed for various City departments including Public Works progress payments; count, reconcile and deposit daily receipt of cash, checks, and credit cards.
Prepare statements of services and notices to customers requesting deposits be made to their account.
Review and audit purchasing card transactions and make account changes and tax accruals in the credit card system; may monitor the department petty cash fund.
File materials, such as account payable invoices, daily balance sheets with receipts, contracts with invoices, monthly reconciliations, and accounting transaction forms, into established filing system; create new vendor files.
Prepare, review, and process all invoices from assigned vendors; process direct payments for contract work performed for various City departments including Public Works contracts; compose and communicate routing correspondence with employees, vendors, tenants, customers and other agency officials; research information, answer questions and resolve problems and discrepancies.
Review routine tenant contracts, compile data to support charges to tenants, prepare billing worksheets, including paramedic fee program documents, and prepare invoices and warrant requests; create spreadsheets and databases to monitor contracts and agreements.
May enter department payroll information, verify payroll reports received to payroll check list; file and distribute materials to appropriate managers.
Monitor depositor trust fund accounts to ensure minimum balances are maintained, report overages and shortages to supervisor, process payments against the accounts, and conduct collection call to notify customers that there is a shortage in their account.
Receive, open, date stamp, and distribute incoming inter-office and U.S. mail.
May assist in budget preparation by compiling necessary information manually or by using computer-based records pertaining to budgets, accounts, inventories and other financial operations; prepare financial information for supervisor.
Perform related duties and responsibilities as required.