Accounting Specialist

Shasta Head Start Child Development•Redding, CA

11d•Onsite

About The Position

Responsible for performing a broad range of accounting functions in accordance with agency policies and all applicable federal and state requirements. This position provides support across accounts payable, payroll, and general ledger activities, including journal entries, accruals, allocations, account analysis, reconciliations. Ensures system utilization, accuracy of financial data, timely filing of compliance reporting, and assists in audits. Serves as a resource to staff and vendors while maintaining strong internal controls and compliance standards.

Requirements

High School diploma or GED
Equivalent combination of education and related experience of at least three (3) years.
Ability to read, analyze, and interpret procedures and government regulations in fields relevant to the position.
Ability to write business correspondence and procedure manuals.
Ability to effectively present information and respond to questions from groups of managers, community resources and regulatory agencies, employers, community groups, families, staff and the general public.
Ability to use basic math skills to compute rates, ratios, and percents.
Ability to solve practical problems in reconciling account balances and invoice variances.
Ability to use MS Word, Excel, and accounting software systems with accuracy.
Ability to operate standard office equipment such as computer, copier, calculator
Valid California Drivers License and clean DMV record
Criminal Background Check Required
Pre-Employment Strength Assessment
Pre-Employment Drug Test
Pre-Employment TB Test
Up to date records of COVID-19, pertussis, measles, and influenza vaccines

Nice To Haves

Bachelor of Arts degree in Accounting, Finance, Business Administration, or related field preferred.

Responsibilities

Manage accounts payable functions in accordance with agency policies, procedures, and all applicable federal and state requirements
Code accounts payable invoices and check requests; review coding on purchase orders to ensure accuracy and compliance
Coordinate weekly check runs, obtain required approvals/signatures, and ensure the timely distribution of payments
Resolve accounts payable issues and inquiries with vendors and internal staff in a professional and timely manner
Maintain contracts and supporting documentation for all recurring and required payments
Prepare reports and general ledger entries necessary to track in-kind
Execute payroll functions in strict compliance with agency policies and all federal and state payroll laws
Reconcile payroll taxes, 401(k) contributions, Health Savings Accounts (HSA), and W-2 statements
File state and federal payroll reports as necessary to maintain full legal compliance
Effectively utilize/train on reporting tools within payroll system to conduct detailed payroll analysis
Prepare and maintain accurate chart of accounts, budget data, allocations, general ledger entries, accruals, and account reconciliations
Prepare PC/BOD fiscal report and complete compliance reports in a timely manner
Utilize software to analyze financial data to generate comprehensive reports for management
Train and support staff on accounts payable, payroll, in-kind, and general ledger processes
Perform other duties as assigned to support fiscal integrity
Maintain Professional and Ethical Standards
Maintain confidentiality in accordance with Agency policy and legal requirements
Be honest, reliable, and dependable
Respect and maintain rights and privacy of all staff, parents, and children
Attend mandated trainings and meetings, and seek out staff development opportunities
Work as a team member with all staff and maintain a positive work ethic
Act conscientiously in performing routine duties
Adhere to NAEYC Code of Ethical Conduct