Accounting Specialist

Tule River Indian Health Center Inc•Porterville, CA

1d•$22 - $25•Onsite

About The Position

Under the direction of the Chief Financial Officer, the Accounting Specialist handles accounts payable and payroll activities. The role ensures accurate and timely processing of employee hours and wages, maintains payroll and employee-leave records in accordance with TRIHCI policies, and ensures timely vendor payments and accurate records. The position requires effective communication and rapport with TRIHCI Board members, employees, patients, and families, as well as sensitivity to the cultures, traditions, behavior patterns, and backgrounds of the Indian community. The specialist is expected to understand the Health Center’s goals and objectives, support the success of its health programs, and exercise stewardship in developing and maintaining community relations. The position is based in a standard office environment within the health center, with movement throughout the facility to meet supervisors and coworkers and no direct patient/client contact. The environment may entail potential exposure to blood, body fluids or tissue, infectious waste, and on-site chemicals, biologicals, toxicants, and irradiants. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Additional duties and responsibilities may be assigned beyond those described.

Requirements

High school diploma or equivalency.
One year of general clerical bookkeeping experience, or completion of an approved full-charge bookkeeper program, or completion of another bookkeeping-office support program from an accredited business/community college or adult school.
Good communication skills and ability to communicate effectively with diverse populations and convey responsibilities to patients.
Ability to work independently while remaining reliable and dependable.
Professional office skills, including maintaining confidentiality.
Basic computer and database software knowledge and working knowledge of routine office equipment such as printers, copiers, and fax machines.
Ability to maintain accurate records and prepare clear, accurate reports for informational, auditing, and operational use, with attention to detail and the ability to review and verify data.
Ability to organize and follow a work schedule, set priorities, be available during work hours, and meet critical deadlines.
Ability to work effectively in group problem-solving situations and use reason when dealing with highly emotional topics.
Ability to become knowledgeable about health needs and services provided to the Indian community both on and near the reservation.
Integrity and ability to maintain confidentiality of organizational, employee, and client records.
Ability to deliver effective technical training and presentations to groups of varying sizes and educational and cultural backgrounds.
Knowledge of federal, state, and local laws and regulations governing record keeping.
Know 10-key by touch and type 45 words per minute with minimal errors; provide a typing certificate affirming the typing speed that is less than 90 days old.
Valid California driver's license and ability to remain insurable through the Tule River Indian Health Center Inc. insurance agency throughout employment.
Satisfactorily perform the essential duties; reasonable accommodations may be made in accordance with the ADA.

Nice To Haves

Successful completion of a criminal background check, post-offer drug test and physical, and verification of the candidate’s right to work in the United States are contingencies of an employment offer.

Responsibilities

Match requisition forms, purchase orders, and receiving reports to invoices.
Check invoices for accuracy.
Prepare Accounts Payable Authorization for Payment forms for approval and ensure correct fund, department, and general-ledger account coding.
Calculate and prepare checks for outstanding invoices and ensure applicable discounts are used.
Monitor payments for wage garnishments, housing, and child support.
Maintain vendor information required for federal funding regulations and year-end 1099s.
Prepare and issue IRS Form 1099 in accordance with IRS guidelines.
Assist with documents for annual audits and grant audits.
Provide departments with expenditure information and make corrections when necessary.
Collect employee timecards and leave request forms and verify employees have leave available.
Compile and verify regular and overtime hours.
Enter hours into the payroll system and run the Register Prior to Processing report for approval by the Staff Accountant and Chief Financial Officer.
Submit payroll for processing.
Work with Human Resources to process employee termination calculations and final pay.
Distribute paychecks to Department Heads in accordance with TRIHCI policies.
Monitor accrued vacation and sick leave.
Prepare and distribute year-end payroll reports in accordance with IRS regulations.
Participate in required staff meetings and training courses.
Perform general office duties and other assigned responsibilities.