Accounting Specialist
About The Position
The Accounting Specialist reports directly to the Finance Director and is responsible for the accurate and timely execution of the Agency’s financial operations, including payroll processing and reporting, accounts payable, and accounts receivable. The role supports compliance with organizational policies and financial standards, maintains confidentiality, and provides high-quality support to the Finance Department. The position processes Agency payroll; maintains employee and payroll records; prepares payroll entries, quarterly tax filings, and tax deposits; manages accounts payable and receivable transactions; prepares invoices and financial statements; assists with financial reporting, audits, and account reconciliations; and attends available training to stay current on funding requirements. Other duties may be assigned. Applicants must complete a State and Federal Bureau of Investigation Criminal Background Check and a National Sex Offender Public Registry Check. A physical examination and Tuberculin PPD Tine Test are required at employment and annually or as required by a physician. Pre-employment, random, and post-accident drug and alcohol testing are also required. Work requires limited physical effort. Applications must include a completed application and current resume; incomplete applications or submissions with missing information will not be considered.
Requirements
- High school diploma and 5 years of experience required.
- Alternative qualification: equivalent education and 5 years of experience in Accounting, Finance, or Business Management may be substituted.
- Proficiency in Microsoft Word, Excel, Outlook, and other software applications for data retrieval, spreadsheet creation, and reporting.
- Working knowledge of SAGE/MIP Accounting Software.
- Must maintain confidentiality at all times.
- Ability to communicate effectively, appropriately, and professionally in written and verbal formats with coworkers, supervisors, customers, and vendors.
- Ability to meet the stated background-check, physical examination, tuberculosis testing, and drug and alcohol testing requirements.
Nice To Haves
- Bachelor’s degree in accounting, Finance, Business Management, or equivalent, and 3 years of experience in business administration or accounting.
Responsibilities
- Process Agency payroll accurately and on time.
- Set up new employees and update existing employee information in the MIP payroll system.
- Prepare payroll entry data from timesheets and transfer it into the Agency’s accounting system.
- Maintain the payroll ledger by quarters.
- Prepare and file quarterly Form 941 returns in compliance with federal regulations.
- Prepare and transmit Federal Tax Deposits on time.
- Prepare checks for State Tax Deposits and other payable withholding items as required.
- Manage Accounts Payable for Agency programs and code transactions to proper ledger accounts.
- Maintain the General Ledger and books of original entries.
- Prepare accurate allocations and distributions and make timely payments for Agency program billings.
- Prepare invoices and timely monthly financial statements for funding sources.
- Follow up appropriately on outstanding debts owed by the Agency.
- Manage Accounts Receivable for Agency programs, prepare cash receipts, and enter them into the accounting system.
- Research outstanding invoices and resolve issues with vendors.
- Research complex coding errors and make journal entries to correct them.
- Assist with accurate reporting and compliance for financial activities.
- Assist in audit preparation and account reconciliation.
- Attend available training to stay current on funding requirements.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
