Accounting Specialist - Vendor Payables
About The Position
The Vendor Payables Specialist is responsible for reconciling and processing all payments to vendors and employees in a timely manner. This role involves high-volume data entry, processing exports, and requires efficient navigation through EPIC accounting software, as well as knowledge of Microsoft Outlook, Excel, and Word. The specialist will also be responsible for scanning documents into SharePoint, analyzing and troubleshooting accounts, collecting W-9s, managing departmental email, creating journal entries, processing expense reimbursements and reports, and ensuring compliance with company policies and relevant laws. Additionally, the role may involve processing special manual checks and off-cycle payments, and championing IOA values.
Requirements
- 3 years of payables experience
- Strong analytical and problem-solving skills
- Exceptional customer service, communication, multitasking, and organizational skills
- Proficiency in MS Office (Outlook, Word, Excel)
- High School Diploma (or equivalent)
Nice To Haves
- Ability to scan into SharePoint.
- Knowledge of EPIC accounting software.
Responsibilities
- High volume of entering invoices into EPIC (accounting software).
- Review invoices for accuracy and obtain approval from the appropriate manager to make payment.
- Reconciliation of vendor accounts and taking corrective action when accounts are out of balance.
- Obtain W-9s from new vendors as needed.
- Maintain the general email account for the vendor payables department.
- Create journal entries as needed for accounting uploads and corrections.
- Scan paper checks with backup to SharePoint.
- Analyze vendor accounts and determine proper GL coding.
- Assist employees in entering expense reimbursements into Chrome River.
- Review and approve expense reports and corporate credit card transactions.
- Process export of expense reimbursements into EPIC ensuring employees receive payment.
- Ensure accuracy and compliance with company policy, and federal and state laws.
- Process special manual checks and off-cycle payments as needed.
- Demonstrate integrity and leadership.
Benefits
- Competitive salaries and bonus potential
- Company-paid health insurance
- Paid holidays, vacations, and sick time
- 401K with employer match
- Professional growth and career progression opportunities
- Respectful culture and work/family life balance
- Community service commitment
- Supportive teammates and a rewarding work environment
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
