Accounting Specialist Supervisor

State of Louisiana•Pineville, LA

2d•Onsite

About The Position

Pinecrest Supports and Services Center - Supporting Individuals with Disabilities Since 1921. Mission: We support the quality of life for all people. Vision: We support the quality of life for all people by promoting choice, diversity, and community involvement. Pinecrest is seeking to recruit a highly productive and diverse workforce and will provide equal employment opportunities to all employees and prospective employees. Employment decisions shall be based strictly on merit and without regard to religious or political beliefs, sex, race, or any other non-merit factor. This position serves as the Director of the Fiscal Management Department, directing all financial activities for Pinecrest Supports and Services Center. Supervision is received from the IDD Administrator 2.

Requirements

Four years of experience or training in accounting, auditing, bookkeeping, or financial operations or computations.
Every 30 semester hours earned from an accredited college or university will substitute for one year of the required experience.

Responsibilities

Supervises monitoring of revenues and expenditures in four appropriated programs each month to ensure expenditures do not exceed budget authority and revenues are sufficient to meet expenditure needs.
Abstracts and compiles data for preparation of the agency's annual budget request. This includes identifying prior year expenditures, current year budgeted/projected and the next year's projected needs.
Prepares specific reports on facility information that is then used to make budget projections.
Directs the agency's cash management system through review and approval of all vendor payments to ensure proper classification of expenditures and charges, and vendor invoice, purchase order, and payment are all in agreement.
Audits all agency travel expenditures to ensure compliance with Travel Rules and Regulations.
Ensures revenues are deposited timely, properly classified, and records are properly maintained on revenue received, warrants drawn, and funds disbursed.
Directs agency's system of internal control through development, compliance, and modification of all internal fiscal policies and procedures.
Monitors internal controls to detect weaknesses in system and ensures liquidations of liabilities are made in compliance with Generally Accepted Accounting Principles (GAAP), federal, and state regulations.
Consults with Legislative Auditors, Internal Auditors, External Auditors, State and Federal Officials regarding agency's financial operations.
Responsible for disseminating to auditors policy and procedures followed and providing verification of same.
Directs perpetual inventories maintained on nine store accounts.
Responsible for the coordination and supervision of inventory records on items received, issued and stored on a monthly basis, ensuring sufficient stock for individual's continuity, safety and best possible health; reconciliation of inventory records to LaGov; preparation of stores issues summary to charge inventory expenditures.
Communicates with LDH Fiscal Payment and Legislative Auditors for the purpose of providing audit material requested.
Responsible for disseminating to auditors policy and procedures followed and providing verification of same.
Confers with Chief Financial Officer making departmental recommendations to increase efficiency.
Implements written procedures necessary to document and direct departmental activity.
Compiles policy and procedure manuals regarding Fiscal Services.