Accounting Specialist / Project Accountant

Davis Partnership Architects • Denver, CO

1d • $53,000 - $73,000

About The Position

The Accounting Specialist / Project Accountant joins the Finance and Accounting team and supports the firm's day-to-day accounting operations, with primary responsibilities in accounts payable, accounts receivable, project billing, and general accounting administration. The role works closely with the accounting team, project managers, and other internal stakeholders to support accurate financial reporting, timely project invoicing, and effective financial operations across the firm. The ideal candidate is proactive, collaborative, highly organized, and comfortable managing multiple priorities in a deadline-driven environment.

Requirements

• 2–4 years of experience in accounting, accounts payable, accounts receivable, or project accounting.
• Working knowledge of basic accounting principles and general ledger processes.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Strong attention to detail and commitment to accuracy.
• Excellent organizational skills and ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• Ability to work independently while contributing effectively as part of a collaborative team.
• Professional and responsive approach to working with internal and external clients.

Nice To Haves

• Associate's or Bachelor's degree in Accounting, Finance, or a related field; equivalent professional experience will be considered.
• Experience with Deltek or other Enterprise Resource Planning (ERP) systems.
• Experience in an architecture, engineering, construction, or professional services environment.
• Experience with accounting software and project management or project accounting systems.

Responsibilities

• Process vendor invoices, employee expense reports, and consultant invoices accurately and promptly.
• Review invoices for coding, approvals, supporting documentation, and compliance with company policies.
• Assign general ledger accounts, project numbers, and expense classifications.
• Coordinate invoice approvals with project managers and department leaders.
• Prepare and process vendor payments, including checks, ACH, and electronic payments.
• Reconcile vendor statements and resolve discrepancies or outstanding invoice issues.
• Maintain vendor records and respond to vendor inquiries.
• Assist with monitoring accounts payable aging and managing payment schedules.
• Monitor outstanding client balances and maintain accurate accounts receivable records.
• Prepare and distribute client invoices and statements as needed.
• Apply incoming client payments and allocate them to the appropriate projects and accounts.
• Reconcile accounts receivable balances and investigate payment discrepancies.
• Communicate professionally and promptly with clients about outstanding invoices and payment status.
• Assist with collections and follow up on past-due accounts.
• Maintain client records and support monthly accounts receivable reporting.
• Prepare and process monthly project invoices in accordance with client contracts, fee schedules, and billing deadlines.
• Coordinate with project managers to obtain billing information, review project progress, and confirm invoicing amounts.
• Review project financial information, including contract amounts, fee structures, labor, reimbursable expenses, and consultant costs.
• Monitor project budgets, contract amendments, additional services, and remaining fee balances to support accurate billing.
• Prepare draft invoices for project manager review and approval.
• Track outstanding project billing items and follow up on missing information or approvals.
• Support client billing requirements, including purchase orders, electronic invoicing platforms, and customized billing formats.
• Maintain project billing records and help resolve client billing questions.
• Support timely invoicing to help maintain positive project cash flow.
• Assist with monthly, quarterly, and year-end accounting activities.
• Support monthly account reconciliations and general ledger maintenance.
• Assist with journal entries and other routine accounting transactions.
• Maintain organized and accurate financial records and supporting documentation.
• Assist with preparing financial reports and schedules.
• Identify opportunities to improve accounting processes, procedures, and efficiencies.
• Provide additional accounting and administrative support as needed.

Benefits

• Comprehensive benefits package, including medical, dental, vision, life, and disability insurance, and 401(k).
• Opportunities for professional development and career growth.
• Opportunity to contribute to a collaborative and creative professional environment.
• Exposure to a variety of accounting functions and project financial management.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree