Accounting Specialist, Payroll and Retirement Plans

MEDITECH•Canton, MA

5d•Hybrid

About The Position

The Accounting Specialist, Payroll and Retirement Plans is responsible for calculating and providing monthly and biweekly payroll, which is 50% of the time. The remainder of the time is spent administering the functions of the company’s Profit Sharing Trust and supporting its 401(k) plan, which is administered in conjunction with outside service providers, independently. Additionally, this role supports the company’s payroll, shareholder, and benefits functions. As a member of our Accounting team, your job would involve: Payroll Processing biweekly and monthly payroll for 3500+ employees across multiple states; calculating the correct amount, incorporating overtime, deductions, bonuses, etc., with the assistance of a computer system Understanding the workflow of the payroll cycle and using the payroll vendor appropriately Demonstrating payroll knowledge through the quality and quantity of work Processing parental leaves, leaves of absence, time without pay, and terminations Processing changes in schedules, health insurance, taxes, and other information Maintaining and documenting all payroll records and staff members’ personnel files Receiving approval from upper management for payments when needed Processing salary changes, deductions, bonuses, vacation payouts, and benefits payments for staff members Working with outside companies to complete employment verifications for past and current employees Responding to payroll queries from staff members promptly Analyzing payroll issues and recommending corrective actions. Profit Sharing Trust Retirement Plan Addressing member questions regarding loans and distributions Preparing distribution paperwork, processing distributions and applicable withholding taxes Administering loan policies, including follow-up processes Processing loan applications, preparing loan payment calculations Processing year-end tax forms (1099s) Monitoring cash flow. 401(k) Retirement Plan Addressing member questions and guiding them through the provider's website when needed Working with service providers to support plan operations Working with service providers to broadcast financial wellness offerings and educational materials Maintaining the plan’s fiduciary responsibilities, including monitoring performance of the plan, its service providers, and fees Coordinating communications to staff and the internal fiduciary committee. Overall Retirement Plan Responsibilities Preparing year-end audit work papers and assisting with year-end audit Preparing/verifying annual reports, compliance testing, and Form 5500 filings Monitoring legislative changes and working with service providers to implement plan changes. General Accounting Support Supporting payroll processing and benefits administration functions Shareholder services support (dividends, change of direct deposit, and mailing address changes) Assisting with projects Supporting year-end activities Maintaining confidentiality; protecting staff members’ data as identified in state and federal laws and internal controls.

Requirements

Bachelor's or associate degree with coursework in accounting preferred and/or 2-3 years of applicable work or military experience
Previous retirement plan administration experience
Previous accounting/payroll experience
General knowledge of the accounting cycle
Strong analytical and problem-solving skills, numerical aptitude
Ability to interact effectively with all levels of management
Strong attention to detail
Exceptional organizational skills
Exceptional written and verbal communication skills
Knowledge of Excel spreadsheets and spreadsheet functions
Ability to multitask in a fast-paced environment
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
MEDITECH will not sponsor applicants for work visas.

Responsibilities

Processing biweekly and monthly payroll for 3500+ employees across multiple states; calculating the correct amount, incorporating overtime, deductions, bonuses, etc., with the assistance of a computer system
Understanding the workflow of the payroll cycle and using the payroll vendor appropriately
Demonstrating payroll knowledge through the quality and quantity of work
Processing parental leaves, leaves of absence, time without pay, and terminations
Processing changes in schedules, health insurance, taxes, and other information
Maintaining and documenting all payroll records and staff members’ personnel files
Receiving approval from upper management for payments when needed
Processing salary changes, deductions, bonuses, vacation payouts, and benefits payments for staff members
Working with outside companies to complete employment verifications for past and current employees
Responding to payroll queries from staff members promptly
Analyzing payroll issues and recommending corrective actions
Addressing member questions regarding loans and distributions
Preparing distribution paperwork, processing distributions and applicable withholding taxes
Administering loan policies, including follow-up processes
Processing loan applications, preparing loan payment calculations
Processing year-end tax forms (1099s)
Monitoring cash flow
Addressing member questions and guiding them through the provider's website when needed
Working with service providers to support plan operations
Working with service providers to broadcast financial wellness offerings and educational materials
Maintaining the plan’s fiduciary responsibilities, including monitoring performance of the plan, its service providers, and fees
Coordinating communications to staff and the internal fiduciary committee
Preparing year-end audit work papers and assisting with year-end audit
Preparing/verifying annual reports, compliance testing, and Form 5500 filings
Monitoring legislative changes and working with service providers to implement plan changes
Supporting payroll processing and benefits administration functions
Shareholder services support (dividends, change of direct deposit, and mailing address changes)
Assisting with projects
Supporting year-end activities
Maintaining confidentiality; protecting staff members’ data as identified in state and federal laws and internal controls