Temporary Accounting Specialist II - Facilities Services - UTK

University of Tennessee•Knoxville, TN

9d•Onsite

About The Position

This temporary, on-site position is located in the Accounts Payable unit of the Facilities Services Finance Office at the University of Tennessee, Knoxville. It processes expenses for purchases, goods received, and services rendered, including invoice payments and procurement card transactions. The unit also handles new vendor request invitations, ensures procurement card charges are assigned to the correct accounts, and reconciles account activity in accordance with fiscal policies. The role supports and coordinates financial and accounting functions related to both Accounts Payable and Accounts Receivable. Facilities Services cares for more than 300 facilities and utility systems in and around Knoxville. Its work includes facilities maintenance and repair, custodial services, landscaping, utilities, construction, facilities planning and design, environmental initiatives, pest control, campus events, and facilities administration. Staff provide around-the-clock coverage for the campus and agricultural institute.

Requirements

High school diploma or GED.
At least four years of accounting experience.
Knowledge of standard financial policies and procedures.
Excellent attention to detail and accuracy.
Knowledge of Microsoft Word and Excel.
Ability to provide excellent customer service.
Ability to communicate effectively in person and in writing.
Ability to work accurately and independently with minimal oversight and supervision.
Valid driver’s license.
Legally authorized to work in the United States full-time without requiring employment-based visa sponsorship now or in the future.

Responsibilities

Process invoices and issue vendor payments.
Distribute procurement card costs and ensure charges are assigned to the correct accounts.
Research and resolve discrepancies involving accounting and financial transactions.
Interpret contract payment requirements and process payments in compliance with contract terms and conditions.
Verify chart-of-accounts and general-ledger coding for payables, identify and process assets appropriately, and support new vendor onboarding requests.
Work with vendors, campus customers, and internal departments to resolve account discrepancies.
Assist internal departments with financial processes, including guidance on creating purchase orders and completing receivers.
Perform work accurately and efficiently, independently, and with minimal oversight and supervision.
Support and coordinate financial and accounting functions related to Accounts Payable and Accounts Receivable.
Reconcile account activity in accordance with fiscal policies.