Accounting Specialist - Courts

Pima County•Milwaukee, WI

10d•$22 - $24

About The Position

Provides administrative and financial support to the Finance Division. The Accounting Specialist - Courts prepares source documents for input into the court’s financial systems, verifies payroll data, provides accounts payable functions, and other financial and/or administrative related duties. Job Description Hourly Hiring Range: $21.87 - $23.78 This position will remain open until filled. Applications will be reviewed as they are received, and the posting may close without notice once a candidate is selected. To ensure full consideration, please submit your application by December 1, 2025. Applications received after this date may be reviewed at the discretion of the hiring authority. Minimum Qualifications: A High School diploma or equivalent G.E.D certificate and three years of financial related work experience, such as accounts payable, accounts receivable, checking invoices, and/or payroll data entry using automated accounting systems. OR any equivalent amount of experience, training and/ or education approved by Human Resources. Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application. Preferred Qualifications: Three (3) years of financial related work experience. Experience with Microsoft Excel. Essential Duties & Functions: Prepares requisitions, claims, deposit permits, and cost transfer documents. Reviews and verifies mathematical calculations of invoices and personal mileage reimbursements. Coordinates business travel arrangements for authorized court travelers, which may include hotel, flight, rental car, arrangements, payment of conference registration, and completion of travel forms. Monitors pending travel expenditures and processing travel reimbursements in a timely manner. Maintains a county procurement credit card and is responsible for making authorized purchases on the card in adherence with guidelines. Responsible for reconciling the procurement card statement monthly and including all related documentation. Processes requests for contract payments within guidelines of the contract. Codes and posts source documents to the court general ledger system. Communicates with vendors and staff to resolve issues related to accounts payable and travel. Maintains the finance division central filing systems. Maintains a petty cash fund, issues cash within county petty cash guidelines, and reconciles the fund weekly. Makes regular trips to the County Treasurer’s Office to replenish petty cash funds and to deposit reimbursement checks and other miscellaneous receipts. Additional Responsibilities/Duties: Provides assistance and support with account receivables or other financial related issues. Provides assistance and backup to the payroll specialist position when required. Assists in the monthly reconciliation of the general ledger to the Pima County financial system. Research discrepancies and corrects errors. Assists in the ordering of supplies for the Finance division. Performs other related duties and projects as assigned. Knowledge, Skills, and Abilities: Must have knowledge and understanding of general accounting principles and practices. Must have knowledge of business English, grammar, punctuation, and spelling Must have a strong mathematical aptitude, data entry, and problem-solving skills. Must have knowledge of Microsoft Office software such as Word, Outlook, and Excel spreadsheets. Must have skills to operate office equipment such as photocopier, facsimile machine, calculator, and desktop computer, including basic typing skills. Must have the ability to communicate effectively with a wide variety of individuals, coworkers, vendors, and the public. Licenses and Certificates: Must have a valid Arizona Drivers’ License at the time of appointment. Physical/Sensory Items: Typically performs duties in an office environment and may lift materials and/or equipment 20 lbs. or less. Occasionally, may work weekends and/or holidays to support payroll processing. Benefits Information: We offer exceptional benefits Retirement Plan Vacation, holidays, and sick leave 100% paid parental leave Employer-paid Short -term Disability Tuition Reimbursement Health Wellness discount program Mental and Behavioral Health Benefits Paid Training with Advancement Opportunities Upon yearly anniversary, 56 hours of sick time accrued, less usage, may be rolled over to vacation time. The Arizona Superior Court in Pima County and the Pima County Juvenile Court Center offer the same benefits as those offered to other employees working for Pima County. We offer a competitive benefits package to benefits eligible employees, which includes medical, dental, life insurance, flexible spending accounts, paid vacation and sick leave. Some benefits require contributions by employees in addition to contributions made by the employer. Please see the link below for a complete description of the offerings. Pima County Benefits Retirement Plan participation is mandatory for all eligible employees to include a mandatory pre-tax pay deduction. Current rates can be viewed here: ASRS Contribution Rates Full-time employees of government organizations may be able to receive student loan forgiveness under the Public Service Loan Forgiveness Program. For more information click Student Loan Forgiveness | Federal Student Aid. Pima County stands out as an exceptional workplace, offering a supportive environment that fosters professional growth and personal satisfaction. As one of the largest employers in the region, Pima County prioritizes its commitment to creating a diverse and inclusive workplace, recognizing the unique contributions of each employee. Embracing innovation and collaboration, Pima County provides multiple opportunities in which individuals can make a meaningful impact on their community. One of the key advantages of working for Pima County is its comprehensive benefits package. Employees enjoy competitive salaries, generous health insurance coverage, and retirement plans that contribute to long-term financial security. Pima County recognizes the importance of a healthy work-life balance, offering flexible work schedules, a generous family leave policy and wellness programs that prioritize employee well-being. Furthermore, Pima County takes pride in fostering a culture of continuous learning and development. Employees benefit from opportunities for professional advancement through training programs, workshops, and educational reimbursement programs. In addition, a County-wide employee recognition program rewards employees who exemplify the County values of being accountable, respectful and ethical as well as providing great customer service. By joining Pima County, individuals become part of a dedicated team working towards a common goal: enhancing the quality of life for residents and building a vibrant future. Pima County is not just an employer; it's a community that values its employees, encourages their growth, and invests in their success.

Requirements

A High School diploma or equivalent G.E.D certificate and three years of financial related work experience, such as accounts payable, accounts receivable, checking invoices, and/or payroll data entry using automated accounting systems. OR any equivalent amount of experience, training and/ or education approved by Human Resources.
Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application.
Do not substitute a resume for your application or write "see resume" on your application.
Must have knowledge and understanding of general accounting principles and practices.
Must have knowledge of business English, grammar, punctuation, and spelling
Must have a strong mathematical aptitude, data entry, and problem-solving skills.
Must have knowledge of Microsoft Office software such as Word, Outlook, and Excel spreadsheets.
Must have skills to operate office equipment such as photocopier, facsimile machine, calculator, and desktop computer, including basic typing skills.
Must have the ability to communicate effectively with a wide variety of individuals, coworkers, vendors, and the public.
Must have a valid Arizona Drivers’ License at the time of appointment.

Nice To Haves

Three (3) years of financial related work experience.
Experience with Microsoft Excel.

Responsibilities

Prepares requisitions, claims, deposit permits, and cost transfer documents.
Reviews and verifies mathematical calculations of invoices and personal mileage reimbursements.
Coordinates business travel arrangements for authorized court travelers, which may include hotel, flight, rental car, arrangements, payment of conference registration, and completion of travel forms.
Monitors pending travel expenditures and processing travel reimbursements in a timely manner.
Maintains a county procurement credit card and is responsible for making authorized purchases on the card in adherence with guidelines.
Responsible for reconciling the procurement card statement monthly and including all related documentation.
Processes requests for contract payments within guidelines of the contract.
Codes and posts source documents to the court general ledger system.
Communicates with vendors and staff to resolve issues related to accounts payable and travel.
Maintains the finance division central filing systems.
Maintains a petty cash fund, issues cash within county petty cash guidelines, and reconciles the fund weekly.
Makes regular trips to the County Treasurer’s Office to replenish petty cash funds and to deposit reimbursement checks and other miscellaneous receipts.
Provides assistance and support with account receivables or other financial related issues.
Provides assistance and backup to the payroll specialist position when required.
Assists in the monthly reconciliation of the general ledger to the Pima County financial system.
Research discrepancies and corrects errors.
Assists in the ordering of supplies for the Finance division.
Performs other related duties and projects as assigned.

Benefits

Retirement Plan
Vacation, holidays, and sick leave
100% paid parental leave
Employer-paid Short -term Disability
Tuition Reimbursement
Health Wellness discount program
Mental and Behavioral Health Benefits
Paid Training with Advancement Opportunities
Upon yearly anniversary, 56 hours of sick time accrued, less usage, may be rolled over to vacation time.
The Arizona Superior Court in Pima County and the Pima County Juvenile Court Center offer the same benefits as those offered to other employees working for Pima County.
We offer a competitive benefits package to benefits eligible employees, which includes medical, dental, life insurance, flexible spending accounts, paid vacation and sick leave.
Some benefits require contributions by employees in addition to contributions made by the employer.
Pima County Benefits Retirement Plan participation is mandatory for all eligible employees to include a mandatory pre-tax pay deduction.
Full-time employees of government organizations may be able to receive student loan forgiveness under the Public Service Loan Forgiveness Program.