Clerk of Courts - Office Specialist

Shawano County•Shawano, WI

About The Position

Under general supervision, performs a variety of complex administrative and accounting activities related to criminal, traffic, forfeiture and civil court files and reports; familiarity with the functions, procedures and subject matter of the entire Clerk of Courts office; frequently exercises initiative and judgment in applying procedures in both routine and non-routine situations; expected to perform relatively independently; deputized for the purpose of clerking court proceedings, administering oaths to witnesses, jurors and bailiffs and signing legal documents and/or court orders.

Requirements

Associate's degree in Legal, Administrative Assistant or Accounting.
Requires 2 years of office experience, knowledge of office practices and procedures; knowledge of business English and legal terminology (preferably some experience as a legal secretary or paralegal). Also requires a minimum of one (1) year of bookkeeping or accounting experience.

Responsibilities

Answer phone calls, receipt fine and fee payments, calendaring, answer questions and provide written information to walk-in customers, assist other departments with related court issues, composing correspondence, case setup, filing and process mail.
Attend educational seminars.
Maintain confidentiality and discretion.
Prepare files by having all necessary documents available for hearings.
Take concise minutes of court hearing and prepare documents to accurately reflect the Judge’s decisions:
Bail Bonds with conditions
Judgments of Conviction
Pre-sentence Investigation data
Assessments
Revocations/Suspensions
Civil Judgments
Evictions
Writs
Final Divorce Judgments
After preparation of court orders and notices disseminate them to the appropriate agencies: jail, prison, probation, DOT counsel or defendants.
Administers Oaths.
Knowledge of statutory requirements and recognize errors in legal documents.
Cross trained to assist in all case types during vacations and busy court schedules.
Miscellaneous duties include jury management, passport processing (requires certification) and purging court records.
Scan court files on a daily basis.
Other duties as assigned.

Benefits

Paid Time Off
Nine (9) Paid Holidays
Health Insurance including vision coverage with option of a high or low deductible health insurance plan.
County-funded Health Reimbursement Account or HSA depending on health plan selection.
Prescription Drug Plan
Gym Membership Discounts
Dependent Flexible Spending Account
Dental Insurance
Long and Short-Term Disability
Critical Illness and Accident Insurance
Employee Assistance Program
Life Insurance
State Pension Plan
Deferred Compensation (457) Retirement Plans