Accounting Specialist AP/AR and Operations Support

Services By J National LLC•Carrollton, TX

8d•$20 - $30•Onsite

About The Position

We are looking for an experienced, highly organized Accounting Specialist to join our Dallas accounting team. This is an excellent opportunity for someone who enjoys being an important part of the day-to-day operation of a growing company. We are not looking for someone who simply processes what is put in front of them. We want someone who takes ownership, catches discrepancies, follows through, communicates well, and looks for ways to make the accounting department more efficient and accurate. The ideal candidate is comfortable working across multiple accounting functions and is willing to step in wherever the department needs support.

Requirements

Extremely detail-oriented – you notice when numbers, job information, invoices, or documentation don't match
Accountable – if something is assigned to you, you own it through completion
Proactive – you follow up without needing to be reminded
Resourceful – you investigate problems and try to find the answer before escalating them
Organized – you can manage a high volume of transactions, emails, invoices, and deadlines
Comfortable with change – our company is growing and our processes and systems continue to evolve
Team-oriented – you are willing to cross-train and help another team member when needed
Process-minded – when you see an inefficient or inaccurate process, you speak up and help improve it
Professional and persistent – especially when communicating with vendors or following up on outstanding receivables
Comfortable working in a fast-paced environment where priorities sometimes change
3+ years of accounting, bookkeeping, AP, AR, billing, or similar experience preferred
Construction, multifamily, property management, service company, or job-cost accounting experience strongly preferred
Strong working knowledge of QuickBooks
Strong Excel skills
Experience with AP, AR, reconciliations, invoicing, and account research
Understanding of basic accounting principles
Experience working with purchase orders and job costing is strongly preferred
Ability to learn new software quickly
Strong written and verbal communication skills
High level of discretion when handling confidential financial, employee, and company information

Nice To Haves

Experience with construction billing, retainage, lien waivers, or subcontractor documentation is a plus
Payroll experience is a plus
Experience working in a multi-location or multi-department organization is a plus
A college degree in Accounting, Finance, or Business is preferred but not required for a candidate with strong relevant experience.

Responsibilities

Support day-to-day Accounts Payable and Accounts Receivable functions
Review, enter, code, and process vendor invoices
Verify invoices against purchase orders, job information, approvals, and supporting documentation
Identify duplicate invoices, incorrect charges, missing documentation, and other discrepancies before payment
Assist with customer invoicing and ensure completed work is billed accurately and promptly
Review open jobs and work with operations to identify completed work that has not yet been invoiced
Apply and post customer payments accurately
Assist with AR aging and collection follow-up
Research and resolve billing discrepancies with customers and internal team members
Reconcile vendor statements and investigate missing invoices or credits
Assist with credit card and account reconciliations
Maintain accurate vendor records, W-9s, Certificates of Insurance, and other required documentation
Assist with lien waivers, subcontractor documentation, and construction-related accounting requirements when applicable
Support payroll preparation and payroll-related administrative functions as needed
Assist with employee onboarding documentation and accounting-related setup
Maintain organized electronic records and supporting documentation
Assist with month-end accounting preparation, reconciliations, reporting, and cleanup
Review accounting records for inconsistencies and help correct issues before they become larger problems
Communicate with vendors, customers, technicians, project managers, service managers, and other departments to obtain missing information
Cross-train with other accounting team members to provide coverage when someone is out
Assist accounting leadership and management with special projects and reporting
Help document procedures and create better, more efficient accounting workflows