Accounting Specialist 2

Arizona Department of Administration•Phoenix, AZ

56d•Onsite

About The Position

Under the general direction of the Accounting Supervisor and with minimal supervision, this position processes employee travel and other expense claims for the Department of Child Safety Reimbursement Desk.

Requirements

Accounting principles, techniques and practices.
Methods and techniques in tracking data as it relates to the area of assignment
State of AZ travel and reimbursement policies
Microsoft Office tools such as Word, Excel & Outlook
Operating office equipment and personal computer
Strong attention to detail and accuracy in reviewing financial documents
Effective written and verbal communication skills
Data entry and system navigation skills
Customer service
Applying basic mathematics
Time management and organizational skills to manage high-volume workloads
Adapt quickly to shifting workloads and operational needs
Work independently with minimal supervision while maintaining productivity and accuracy
Manage and track a high-volume shared email inbox efficiently
Plan, analyze, and establish priorities in a fast-paced work environment
Interpret and apply policies consistently and make sound decisions
Prioritize tasks and meet payroll deadlines
High school diploma, GED.
Must obtain and maintain clearance of the DCS Central Registry.
If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Nice To Haves

Two plus years working experience in Accounting, Payroll, or Finance.

Responsibilities

Reviews reimbursement claims for accuracy, completeness, and compliance with agency travel and reimbursement policies. Verifies receipts, documentation, and allowable expenses. Includes communicating with staff and providing customer support regarding missing documentation, corrections, policy clarification, and claim status updates.
Ensures claims follow state policies (State of Arizona Accounting Manual (SAAM), GAO Travel Guidelines and DCS policies, and internal procedures. Identifies discrepancies, policy violations, or missing documentation.
Maintains and monitors shared Outlook inbox. Tracks incoming requests, organizes emails, documents actions taken, ensures timely responses, and maintains audit-ready email records.
Enters claim information into financial systems, updates logs, tracks reimbursement status, and maintains accurate records.
Assists with process improvements, trains support of employee claims; updates guidance materials, internal documents, and Travel SharePoint site.
Other duties as assigned as related to the position.