Accounting Specialist 1

Arizona Department of Administration•Phoenix, AZ

5d•$39,039•Onsite

About The Position

The Accounting Specialist 1 position located in the Centralized Invoice Payment Processing Unit is responsible for accurately paying a high volume of invoices for contracted child welfare services and/or placement providers in an approved time frame. This includes examining and verifying fiscal transactions such as invoices, back-up documentation, and payments, reconciling billing discrepancies, working with providers and other units within the department to resolve payment barriers and ensure accurate payments.

Requirements

Accounting principals, techniques and practices
State and federal laws, rules, regulations, and procedures relating to the payment of child welfare services
Multiple funded programs reflecting in various organizations
Various financial automated systems
Computer operation
Microsoft usage
Interpersonal relationships
Verbal and written communication
10-key operation by touch
Reconciling
Problem identification and resolution
Data entry
Identify and resolve discrepancies
Collaborate with a variety of people to achieve a common goal
Learn agency policy
Apply Department of Child Safety (DCS) policies and procedures
The ability to secure and maintain clearance from the DCS Central Registry.
Bilingual (English & Spanish)
Driver’s License Requirements (if driving is an essential function).

Nice To Haves

8 hours of college level accounting credits
1 year experience in accounts payable

Responsibilities

Process a high volume of invoices which includes examining, evaluating, approving/denying payments for contracted child welfare services and/or placement providers by ensuring that the invoices meet the contract requirements necessary to support payment, as applicable. This also includes research and analysis of data from provider invoices, case manager records, Guardian, and other sources as well as initiating requests via e-mail, phone, fax or other approved department methods for assistance in resolving payment barriers.
Research and resolve billing discrepancies. Includes collaboration with providers, case managers and other DCS teams to determine correct level and duration of service. Review, analyze, research and resolve provider payment issues. Utilize critical thinking skills to attempt to resolve problems independently, and know when an issue needs to be elevated to a lead or manager. Coordinate with Referral Units, Placement Administration, and case managers to remedy problems with Guardian Service Approvals, and coordinate with contracts staff to remedy contract issues that prevent accurate payment.
Assist providers with questions related to payments, remittance advice, navigating Guardian to accurately complete and submit invoices.
Assist in the establishment and revision of processes and procedures used in the accomplishment of work assignments.
Other duties as assigned as related to the position.