Accounting Specialist 1

Arizona Department of Administration • Phoenix, AZ

5d • $40,863 - $50,863 • Hybrid

About The Position

Performs a variety of accounting functions and/or transactions such as data entry, verification, reconciliation, analyzing, researching, and record keeping. Resolves questions and problems presented by internal and external customers. Recognizes public and constituent issues and identifies actions to address such issues, including the involvement of other appropriate ADOT groups. This position may be available for remote work within Arizona (Two (2) days per week in the office/hoteling). The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Requirements

• Knowledge of Microsoft, Google Suite, and general databases for spreadsheet preparation and drafting correspondence to staff and external departments
• Knowledge of Automated Accounting Systems used for processing contractor and vendor payments.
• Knowledge of Invoice processing procedures, specifically for managing mismatched purchase orders and generating manual payment documents.
• Knowledge of Accounting and mathematical principles required to ensure accurate payment coding and to calculate fund allocations for processing.
• Analytical skills to interpret financial data research and correct errors.
• Critical thinking and problem-solving capabilities.
• Oral and written communication skills to effectively communicate with other units/departments, internal and external customers.
• Attention to detail, strong planning and organization skills, and the ability to multitask, prioritize and deliver results.
• Computer literacy (including intermediate spreadsheet and database skills).
• Ability to collaborate effectively and maintain strong interpersonal relationships to professionally communicate with others.
• Ability to manage time and organization effectively to fulfill job responsibilities in a timely manner.
• Ability to adapt to changing workloads and handle unexpected tasks efficiently.
• Understand and comply with rules, policies and statutes to ensure all financial system entries follow applicable regulations governing data entry.
• This position requires driving or the use of a vehicle as an essential function of the job, and the following requirements apply.
• Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks.
• The license must be current, unexpired, and neither revoked nor suspended.
• Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training.
• An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).
• All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Responsibilities

• Sorting, filing and scanning invoices processed by the unit.
• Monitoring duplication, reviewing account statements, status requests, rush payments and ensuring all prompt pay discounts are taken when available by properly coding.
• Requesting additional items when needed.
• Resolves questions and problems presented by internal and external customers.
• Recognizes public and constituent issue and identify actions to address such issues, including the involvement of other appropriate ADOT groups and functions.
• Reviews, records, and reconciles vendor invoices using state automated accounting systems while monitoring purchase orders for contract compliance and reporting variances to procurement.
• Manages past-due inquiries to keep accounts current, and collaborates with internal customers to resolve invoice corrections or documentation issues.

Benefits

• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed