Accounting Specialist 1

Arizona Department of Administration • Phoenix, AZ

5d • $40,863 - $50,863 • Hybrid

About The Position

This position will be responsible for the processing and validation of monthly and quarterly, fuel tax reports filed by Arizona licensed Suppliers and IFTA Carriers. The position must perform analyses of the monthly/quarterly reports for completeness, timeliness, and accuracy; will effectively communicate discrepancies to external stakeholders; will prepare taxpayer notices and calculate assessment amounts of penalties and interest for those suppliers not in compliance with timely payments; will perform ledger reconciliations.
This position may be available for remote work within Arizona (Two (2) days per week in the office/hoteling).
The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Requirements

• Principles of fiscal and governmental accounting.
• Title 28, Arizona Revised Statutes, Arizona Administrative Codes.
• Automated accounting systems used by the State and ADOT.
• Mainframe and PC accounting systems, including spreadsheets functions and databases.
• Effective, professional oral and written communication.
• Utilizing computer spreadsheets, databases, and other automated tools to complete work tasks efficiently and accurately.
• Reconciling complex accounts.
• Research and problem-solving skills.
• Organizational skills in prioritizing work activities and others to ensure that deadlines are met.
• Interacting effectively with internal and external stakeholders.
• Communicate in a clear and professional manner, both verbally and in writing.
• Synthesize a complex work task and/or situation, and present recommendations for a course of action.
• College-level mathematical and accounting proficiency.
• Complex financial/process analysis and interpretation.
• Understand and use computers and accounting software for performing complex financial tasks.
• Possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks.
• Maintain acceptable driving records, and must complete all required driver training.
• Maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).
• Successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Nice To Haves

• One year governmental accounting experience equivalent to a Accounting Specialist 1; or completion of at least 12 semester hours of accounting and one year professional-level accounting experience.

Responsibilities

• Processing and validation of monthly/quarterly supplier/restricted distributor and IFTA reports.
• Process supplier and UST refunds, prepare ledger entries, transfers and Taxpayer Notifications.
• Communicate with external stakeholders regarding general questions explaining discrepancies found on monthly reports.

Benefits

• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed