ACCOUNTING SERVICES ANALYST A - 37011115

State of Florida • TALLAHASSEE, FL

3d • $47,350 • Onsite

About The Position

This Accounting Services Analyst-A position is in the Grants Revenue Section of the Bureau of Finance and Accounting, under the Division of Administrative Services. Primary responsibilities will relate to collecting reimbursements for allowable grant expenditures, collecting revenues from revenue-generating contracts, inputting new Federal grant applications into the Federal Grants Tracking System (FGTS) and depositing and recording collected revenues to the proper fund and account. The working title of the position. The working title should provide an indication of the type of work the position will be responsible for.

Reviews grant applications/awards for compliance with grantor requirements and DEP policies and procedures. Monitor financial records on grants, reflecting grant budget, expenditures and obligations. Review formal financial records for information relating to grants; reconciles and ascertains that grant budget and other financial related documents agree and that related restrictions are adhered to. Acts as liaison with grantor agencies and Department staff in financial matters involving reports and billings.
Assist in the maintenance of written policies and procedures for the Department’s grant programs. Assist in the maintenance of a financial record system to account for grant activities. Assist in the analysis and monitoring of grant activities reported within the State’s financial management system to ensure funds are being spent and deposited appropriately.
Sets up assigned grant (revenue contract agreement), grant information file, and allotments as applicable within the State’s financial management system based on grants review form. Manages various revenue contract agreements. Communicates extensively with supervisor and budget coordinator/grants coordinator program area about grant issues.
Maintains assigned grants within the designated department’s financial management system, to include reporting criteria, revenue data, billing cycles, submission of invoices and recording of revenue when received.
Prepares and submits reports and statements reflecting financial position and other grant information. Prepare and submit billings and request for funds and transmittals to federal, state and other grantor agencies for reimbursement of grant funds. Evaluates and submits progress reports on complex grants. Maintain grant files. Monitors receipt of grant funds.
Provides the monthly reports from the department’s financial management system of outstanding billing of all grants to designated Grants Section personnel. Provides assistance, as needed, with the Revenue Analysis, and other various projects due to management during the year (i.e., Schedule of Expended Federal Awards, Schedule I, Indirect Cost Proposal).

Requirements

• Knowledge of principals and techniques of effective verbal and written communication
• Knowledge of administrative principles and practices
• Knowledge of methods of data collection
• Knowledge of basic management principles and practices
• Ability to Review and monitor policies and procedures for compliance with applicable requirements
• Ability to evaluate an analyze grants management activities
• Ability to Conduct fact finding research
• Ability to develop and organize data into logical format for presentation in reports, proposals and other written documents
• Ability to utilize problem solving techniques
• Ability to work independently
• Ability to plan, organize and coordinate work assignments
• Ability to establish and maintain effective working relationships with others
• At least five years of verifiable related experience
• Post-secondary degrees may be used as an alternative for the required years of experience on a year-for-year basis
• A credential evaluation report from an approved agency must be submitted along with all foreign degrees

Responsibilities

• Collecting reimbursements for allowable grant expenditures
• Collecting revenues from revenue-generating contracts
• Inputting new Federal grant applications into the Federal Grants Tracking System (FGTS)
• Depositing and recording collected revenues to the proper fund and account
• Reviews grant applications/awards for compliance with grantor requirements and DEP policies and procedures
• Monitor financial records on grants, reflecting grant budget, expenditures and obligations
• Review formal financial records for information relating to grants; reconciles and ascertains that grant budget and other financial related documents agree and that related restrictions are adhered to
• Acts as liaison with grantor agencies and Department staff in financial matters involving reports and billings
• Assist in the maintenance of written policies and procedures for the Department’s grant programs
• Assist in the maintenance of a financial record system to account for grant activities
• Assist in the analysis and monitoring of grant activities reported within the State’s financial management system to ensure funds are being spent and deposited appropriately
• Sets up assigned grant (revenue contract agreement), grant information file, and allotments as applicable within the State’s financial management system based on grants review form
• Manages various revenue contract agreements
• Communicates extensively with supervisor and budget coordinator/grants coordinator program area about grant issues
• Maintains assigned grants within the designated department’s financial management system, to include reporting criteria, revenue data, billing cycles, submission of invoices and recording of revenue when received
• Prepares and submits reports and statements reflecting financial position and other grant information
• Prepare and submit billings and request for funds and transmittals to federal, state and other grantor agencies for reimbursement of grant funds
• Evaluates and submits progress reports on complex grants
• Maintain grant files
• Monitors receipt of grant funds
• Provides the monthly reports from the department’s financial management system of outstanding billing of all grants to designated Grants Section personnel
• Provides assistance, as needed, with the Revenue Analysis, and other various projects due to management during the year (i.e., Schedule of Expended Federal Awards, Schedule I, Indirect Cost Proposal)

Benefits

• Annual and Sick Leave benefits
• Nine paid holidays and one Personal Holiday each year
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options
• Retirement plan options, including employer contributions
• Tuition waivers

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree