Accounting & Purchasing Assistant II (Hybrid) - Ophthalmology
About The Position
This position handles all aspects of purchasing, maintains journals, reconciles and reports Accounts Receivable, processes daily cash receipts, divisional audits, and departmental accounts. The primary duties include ordering supplies and equipment, comparing prices and specifications, and accepting bids. It involves maintaining receipts and refunds on the Financial System and IDX, resolving outstanding items, and preparing journals to allocate income. The role also handles maintenance contracts and renewals, processes payments for services and goods, performs various audits, and maintains receipts of daily deposits. Additionally, it involves maintaining files, accounting reports, and purchasing documentation, processing payments from mail and lockbox, tracking daily receipts, and performing receiving functions for supplies or equipment not on purchase orders. This includes monitoring incorrect orders and damaged goods from vendors. Other functions include assisting with special projects, annual budgets, operating statements, distributing paychecks, handling petty cash, and distributing monthly payroll calendars. The position also monitors reports for the department and the University.
Requirements
- High school diploma or equivalent high school certification or combination of education and/or experience.
- Accounting/Purchasing (5 Years)
- Some college accounting course work
Nice To Haves
- Bachelor's degree
Responsibilities
- Orders supplies and equipment, making price and specification comparisons and accepts bids.
- Maintains receipts and refunds on Financial System and IDX and resolving outstanding items.
- Prepares journals to allocate income, verifying accuracy of refunds, discounts, corrections and charges to the correct divisional account.
- Handles maintenance contracts and renewals reviewing and updating as needed in coordination with appropriate personnel and processes payment of services and goods received in areas of responsibility by appropriate documentation or process.
- Performs various audits within the division and maintains receipts of daily deposits.
- Maintains files, varied accounting reports and purchasing documentation.
- Processes payments from mail and lock box, tracking daily receipts.
- Performs receiving functions for supplies or equipment not on purchase orders and monitors incorrect orders and damaged goods from vendors, returning for merchandise credit or replacement merchandise.
- Assists with/handles special projects, annual budget and operating statements.
- Distributes paychecks, handles petty cash and distributes monthly payroll calendars.
- Monitors reports for the department and the University.
Benefits
- Up to 22 days of vacation
- 10 recognized holidays
- Sick time
- Competitive health insurance packages with priority appointments and lower copays/coinsurance
- Free Metro transit U-Pass for eligible employees
- Defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%
- Wellness challenges
- Annual health screenings
- Mental health resources
- Mindfulness programs and courses
- Employee assistance program (EAP)
- Financial resources
- Access to dietitians
- 4 weeks of caregiver leave to bond with your new child
- Family care resources are also available for your continued childcare needs.
- Adult care resources
- Covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
