Accounting Assistant II

Harris County•Houston, TX

3d•Onsite

About The Position

The Accounting Assistant II is responsible for a variety of administrative, logistical, and accounting documents, such as invoices, departmental billings, employee reimbursements, and vendor statements; reviewing and coding financial information; compiling and reviewing information for accuracy; and maintaining records and other administrative duties needed to support the Financial Services department.

Requirements

All applicants must register and take the HRT Clerical Skills Test and score a minimum of 80% with a typing speed of 30 wpm and 80% accuracy.
High school diploma or equivalent from an accredited college or university
Three (3) years of experience working with accounts payable, purchasing, or receiving
Three (3) years of experience working with personal computers, MS Windows, and a database manager and spreadsheet
Unofficial copies of transcripts are required along with the application.
Available and reliable transportation for work-related duties.
Valid Texas Driver's License
Candidates must complete a clerical skills test and achieve a minimum typing speed of 80% aptitude, 30 WPM with at least 80% accuracy
Standard accounting principles and practices
Accounts payable and general ledger processes and practices
Harris County policies and procedures
Spreadsheet, database, accounting, and budget management applications software.
Cash handling practices and procedures
Ability to understand and apply current accounting guidelines, system updates, and revisions, and policy changes
Ability to prepare and maintain accurate and complete financial records and assist in preparing various financial reports.
Ability to compile and interpret data with problem-solving skills and attention to detail
Excellent communication skills, both verbal and in writing
Ability to add, subtract, multiply, and divide numbers and common decimals
Skill in self-discipline, dependability, and the ability to work independently
Ability to establish and maintain effective working relationships and foster teamwork in a diverse environment
Customer service skills of empathy, good communication, and problem-solving
Must use your personal mobile device for our Multifactor Authentication process

Nice To Haves

One (1) year of cash-handling experience (preferred)
Experience in governmental accounting (preferred)
Bilingual (preferred)

Responsibilities

Codes invoices; processes blanket requisitions and purchase orders; Prepares invoices for payment with proper account number; ensures all invoices are paid timely
Processes employee reimbursement requests for travel
Corresponds with departments and branch libraries regarding their invoices
Calculate rates paid for purchases and all price extensions
Prepares purchases and keeps the accounts balanced in the general ledger
Submits orders to vendors
Receives ordered supplies from delivery persons by inspecting packages and signing delivery receipts
Verifies items billed against items ordered and received, and reconciles problems concerning orders and discrepancies through follow-up with the vendor and other departments
Sorts, organizes, and unpacks shipments, matching shipments to packing slips and order records
Sends materials to departments and branch libraries according to location codes
Develops and maintains a variety of spreadsheets.
Contact departments and branch libraries of origin to resolve documentation problems
Assists in monthly, quarterly, and year-end closings, collecting and verifying financial data required to prepare income and expenditure statements and other financial reports
Receives department records and prepares for archival or in-house storage in accordance with county and department policy
Other duties as assigned