Accounting & Procurement Specialist
About The Position
The Accounting & Procurement Specialist position is responsible for facilitating procurement RFP’s and assisting with inventory management. This position helps ensure fiscal compliance for contracts. It provides the status of financial condition by collecting, interpreting, and reporting financial data, and coordinates annual independent financial audits and funding source audits. The role is responsible for ensuring major or multiple minor changes are revised, justified, and approved by all responsible parties. It prepares special reports by collecting, analyzing, and summarizing information and trends, contacts vendors for contracts, assists with billing, and helps ensure fiscal compliance for contracts administered by the Agency. This position helps ensure that business office activities, such as accounting, fiscal reporting, and internal controls, are adhered to. It also helps ensure that purchasing, contract, and employee expense procedures are followed, and will help develop policies and procedures for fiscal services. The role will help coordinate annual independent financial audits and funding source audits, help in performing financial audits for subcontractors, and ensure billing is made in a timely manner and processed by procedure. The position assists with indirects, grant billing, inventory, and formal procurements, and adheres to all agency policies. Other duties may be assigned.
Requirements
- Associate degree required
- 5+ years of overall combined accounting and financial experience
- Demonstrated experience in grants management and general accounting principles
- Experience in MIP fund accounting
- Ability to multitask and prioritize time effectively
- Good multi-tasking ability
- General PC background
- Able to schedule work activities according to priority
- Ability to complete documentation in legible and professional manner
- Ability to relate to the public in all areas (racial, ethnic, and economic)
- Must be self-directive
- Good written and oral communication skills
- Collaboration Skills
- Team player
Nice To Haves
- Bachelor’s degree preferred
Responsibilities
- Facilitate procurement RFP’s
- Assist with inventory management
- Ensure fiscal compliance for contracts
- Provide status of financial condition by collecting, interpreting, and reporting financial data
- Coordinate annual independent financial audits and funding source audits
- Ensure major or multiple minor changes are revised, justified and approved by all responsible parties
- Prepare special reports by collecting, analyzing, and summarizing information and trends
- Contact Vendors for Contracts
- Assist with billing
- Ensure that business office activities (accounting, fiscal reporting, internal controls, etc.) are adhered to
- Ensure that purchasing, contract and employees expense procedures are followed
- Develop policies and procedures for fiscal services
- Perform financial audits for subcontractors
- Ensure billing is made in a timely manner and that all billing is processed by procedure
- Assist with indirects, grant billing, inventory and formal procurements
- Adhere to all agency policies
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
