CAN: Accounting & Payroll Supervisor - Barrie

MV Transportation • Barrie, ON

13d • Onsite

About The Position

MVT Canadian Bus, Inc. is seeking an Accounting & Payroll Supervisor to support the overall business, specifically as a key member of the accounting team. This role provides financial support in areas of payables, payroll, forecasting, and program management. The position reports to the Accounting Manager and is crucial for ensuring accurate financial operations within the company's state-of-the-art facility.

Requirements

• Completion of a degree or three (3) year college diploma with specialization in Accounting, Booking, Payroll Administration or an equivalent combination of education and experience.
• Three (3) years of experience in progressively responsible accounting positions.
• Minimum three (3) years of experience processing payroll in a unionized and non-unionized environment; knowledge of specific payroll processing systems (e.g. ADP Pay@Work) preferably in the transportation industry.
• Experience supervising in a unionized environment; supervisory experience of a unionized work group in a different industry may be considered at the Company’s discretion.
• Excellent customer service and communication skills and experience.
• Be able to pass and maintain a clear Criminal Background Check.
• Knowledge of ADP year end processing.
• Knowledge of GAAP and IFRS.
• Knowledge of the Employment Standards Act as it pertains to payroll and the ability to interpret collective agreements and standards of practice.
• Knowledge of internal controls and their application.
• Proficient in Microsoft Office software, including Word, and Outlook.
• Intermediate to advanced MS Excel skills including complex formulas, functions, pivot tables and V-Lookups.
• Project management skills with the ability to plan, implement and complete solutions.
• Analytical with a strong attention to detail.
• Problem-solving skills with the ability to provide easily understood solutions.
• Highly organized with the ability to handle multiple projects simultaneously while exceeding established goals and objectives.
• Strong written and verbal communication skills.
• Ability to work independently and objectively.
• Ability to communicate effectively and work with all departments.
• Ability to provide strong customer service.
• Ability to deal politely with the public and employees.
• Ability to work under general direction.

Nice To Haves

• Accounting and/or Payroll designation in progress is preferred.

Responsibilities

• Manages the timely and accurate processing of the bi-weekly full cycle payroll.
• Enters all payroll information daily in appropriate software, making note of potential pay discrepancies and maintaining employee time data.
• Develops audit and internal control processes for payroll processing.
• Reviews internal reports and reports from payroll provider for accuracy and reasonableness.
• Researches discrepancies of payroll information and/or documentation (e.g. time sheets, leave time, etc.) to ensure accuracy and adherence to procedures prior to processing.
• Works with payroll provider to ensure compliance with all relevant legislative requirements.
• Communicates with a variety of internal and external parties for the purpose of ensuring accurate processing of payroll deductions.
• Assist with WSIB compliance and reporting; reviews payroll records to ensure remitted accurately.
• Maintains a wide variety of payroll information, files and records in written and electronic formats for the purpose of processing payroll deductions or garnishments and payroll audits.
• Reconciles and reviews payroll to ensure accuracy of earnings and deductions, including reviewing codes to ensure taxable benefits recognized correctly and Pension and RRSP contributions are calculated properly.
• Provides Journal Entries for each pay and accruals.
• Ensures payroll compliance to Collective Bargaining Agreements.
• Prepares ad hoc, periodic and annual reports as required.
• Enters and processes purchase order through internal accounting software.
• Prepares accounts payable invoices for responsible manager approval and payment.
• Performs monthly reconciliations of vendor statements.
• Reviews and processes expense claims for reimbursement.
• Processes petty cash reimbursements.
• Processes and reconciles inbound and outbound manual cheques.
• Updates and maintains vendor and supplier files.
• Prepares projections as required by local, regional and corporate management for forecasting purposes.
• Assists in ensuring the operation is compliant with all laws, regulations and standards applicable including both client and company policies and procedures.
• Identify and recommend new ways to save money by streamlining business processes.
• Works with staff and management to monitor system performance through business reports.
• Assists with the develop standard operating procedures geared to ensure consistency and that service meets contract requirements and corporate policy and are documented properly.
• Assists in the recruitment, selection, training, coaching and supervision of staff.
• Communicates clearly and provides support to help staff accomplish assigned objectives.
• Monitors attendance and absenteeism.
• Addresses human resource issues promptly, accordingly and following the principles of progressive discipline where appropriate, emphasizing corrective actions to improve individual performance.
• Determines whether to discipline and apply discipline, including suspensions and terminations, according to company policy.
• Participates in and advises management regarding labour relations strategies and relationships.
• Represents Company in grievance procedure.
• Maintains a professional demeanor and appearance a providing consistent example to operations staff.
• Respects and maintains the confidentiality of all payroll records, employee records, business records, client and customer information, data and other information not otherwise available to the public.
• Assists with periodic cycle count of parts inventory.
• Supports other departments (e.g. Maintenance, Operations, Human Resources, Health & Safety) with various duties including special projects and providing back-up when required.
• Maintains a safe work area and a focus on safety to reduce the opportunity for injury to self or other employees.
• Demonstrates regular and consistent attendance and punctuality in compliance with the company attendance policy.
• All other duties as assigned.

Benefits

• An opportunity to work close to home and minimize your commute time
• Challenging and rewarding work providing safe transport to members of the public
• Ability to work independently in a state-of-the-art facility
• A variety of work schedules (we operate 7 days a week)
• Company paid uniforms
• Employee Discounts with local businesses
• Room for growth/advancement

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree