Accounting & Payroll Manager

n-Lorem•San Diego, CA

2h•$85,000 - $100,000•Onsite

About The Position

Reporting to the Associate Director of Accounting, the Accounting & Payroll Manager ensures compliance with standard accounting practices, Foundation policies and internal controls, and leads accounts payable, donor invoicing, employee expense reimbursements, and is responsible for maintaining accurate financial records, supporting day-to-day accounting operations including month-end closing, bank reconciliations. This role also leads payroll operations to ensure the accurate, timely, and compliant processing of payroll. The position requires high attention to detail, strong organizational skills, and the ability to handle confidential information with discretion. In addition to accounting and payroll responsibilities, the Accounting & Payroll Manager provides support for vendor management, employee benefits administration, and other finance-related activities as needed. This role also works closely with departments across the organization to obtain necessary approvals, support program operations, and ensure the efficient administration of payroll and financial processes. The ideal candidate demonstrates strong problem-solving abilities, excellent communication skills, and the ability to manage multiple priorities while thriving in a fast-paced, collaborative environment.

Requirements

U.S. work authorization.
Bachelor’s degree in accounting, finance, or related field required.
Minimum 3 years of progressive experience in accounting.
Strong experience with GAAP compliance and financial audits.
Strong experience with QuickBooks Online.
High proficiency in MS Office, including Word, Excel, Outlook, PowerPoint.
Strong analytical, communication, and organizational skills.
High level of integrity, fiscal responsibility, and alignment with mission-driven work.
The ability to develop and ensure adherence to policies and procedures.
Understanding of confidentiality protocols and the importance of protecting personal information.
The ability to organize and prioritize projects and multiple tasks effectively and meet deadlines.
Act as a liaison with partners/vendors.
The ability to work independently with minimal daily supervision.

Nice To Haves

Precoro procurement management system preferred.
Paylocity payroll and expense reporting system preferred.

Responsibilities

Perform monthly reconciliations and investigate discrepancies.
Prepare and post journal entries with complete documentation; maintain general ledger accuracy.
Ensure compliance with GAAP, internal controls, and the Foundation’s internal controls and accounting procedures.
Responsible for periodic reporting for grants and contracts.
Assist in budget reporting, special projects and analysis reports.
Enter all income and disbursements, maintaining complete supporting documentation.
Provide deposit reports to the fundraising team.
Prepare customer invoices/pledges as requested.
Process vendor and consultant invoices, ensuring complete documentation, approvals, and accurate coding to grant and project budgets in alignment with funding restrictions and approved budgets.
Manage credit card expense allocation and monthly reconciliation.
Onboard new consultants and vendors into the accounting system by supporting setup, collecting required documentation, and training them on invoice submission processes, documentation standards and payment timelines.
Prepare purchase orders.
Serve as the primary point of contact for vendor and consultant payments, proactively sourcing invoices, and responding to payment inquiries with timely follow-through to resolution.
Lead payroll operations to ensure accurate, timely, and compliant processing of payroll.
Prepare project time reports as requested.
Plan and coordinate payroll processing schedules.
Collaborate with technical teams to troubleshoot payroll system issues.
Develop and maintain payroll process documentation and workflows.
Support payroll tax reconciliations, filings, and audits.
Provide end-user training and ongoing support for payroll systems and processes.
Provide audit support as requested.
Assist with year-end audit through preparation of closing entries, audit schedules, and responding to audit inquiries.
Maintain vendor W9 records and prepare 1099 filings.
Assist in insurance renewals (general liability, property, D&O, etc.).
Prepare financial information for other purposes (such as regulatory requirements, grant reporting and reimbursement requests) in coordination with other staff.
Process transactions and journal entries related to special projects and perform monthly reconciliation of grants management and information to the general ledger for all special projects.
Monitor compliance with grants and other agreements and laws and regulations.
Development of policies and procedures.