Accounting Operations Supervisor / Bureau of Motor Vehicles

Secretary of State • Augusta, GA

8d • Onsite

About The Position

The Accounting Operations Supervisor role oversees the General Processing team within the Accounting Unit by setting priorities, supervising staff, and providing guidance to ensure efficient operations. It manages daily deposits, accounts receivable (A/R), and accounts payable (A/P) processes while overseeing additional responsibilities based on operational needs. The role monitors workflow, identifies opportunities for process improvements, collaborates with leadership to implement enhancements, and serves as a subject matter expert for resolving operational issues relating to their team. The position also maintains knowledge of applicable laws, regulations, policies, and accounting standards, including SAAM, GAAP, GASB standards, and Office of the State Controller (OSC) guidance, to ensure compliance and accurate financial operations.

Requirements

• Applicants must be authorized to work in the United States.
• Education, training, and/or experience in Business/Public Administration, Accounting, Economics, or another related field demonstrating competency in coordinating business operations, reviewing and maintaining records, and acting in a leadership capacity.

Nice To Haves

• Comfort learning and adopting new technologies, experience streamlining or digitizing paper-based work, clear written communication, curiosity about emerging workplace tools, and the judgment to evaluate and verify their output before relying on it.
• Supervisory experience in accounting or business operations.
• Experience with accounts payable, accounts receivable, deposits, or financial processing.
• Experience improving workflows and processes.
• Knowledge of accounting principles and financial regulations.
• Strong organizational, communication, and problem-solving skills.

Responsibilities

• Support the General Processing team in maintaining a consistent, stable level of processing, assisting with daily operations and helping prevent backlogs.
• Maintain regular communication with the Managing Staff Accountant and Accounting Unit leadership through check-ins, team huddles, and ongoing collaboration.
• Supervise and support direct reports by monitoring performance, providing coaching, and helping ensure work meets Accounting Unit expectations.
• Serve as a subject matter expert for General Processing functions, including accounts payable, billing, deposits, DocuWare, BIE entry, and other operational processes.
• Provide customer service and operational support to internal and external stakeholders, serving as a point of contact for General Processing inquiries, and work to empower stakeholders to troubleshoot and resolve challenges independently where possible.
• Evaluate workflows, identify risks and opportunities for improvement, and collaborate with stakeholders and the team to implement process enhancements.

Benefits

• 13 paid holidays
• 12 days of sick leave
• 3+ weeks of vacation leave annually
• Personal leave for overtime-exempt employees
• Health Insurance Coverage: The State of Maine pays 85%-95% of employee-only premiums ($11,196.96 - $12,514.32 annual value), depending on salary.
• Dental Insurance: The State of Maine pays 100% of employee-only dental premiums ($387.62 annual value).
• Retirement Plan: The State contributes the equivalent of 14.11% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS).

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree