Accounting Operations Specialist

Everfox•Herndon, VA

5d•$71,800 - $93,100•Hybrid

About The Position

We are seeking a detail-oriented and adaptable Accounting Operations Specialist to support payroll and accounting operations within the Finance organization. This role’s primary responsibility will be coordinating and managing payroll processing activities, including payroll data gathering, validation, approvals, and submission to the company’s payroll processing provider. In addition to payroll responsibilities, this role will provide backup support for Accounts Payable processes, assist with reconciliations and operational reporting, and participate in process improvement and cross-training initiatives across the Accounting Operations team. While payroll will serve as the primary focus area, this role will also support broader accounting operations functions to promote team collaboration and business continuity. Success in this role requires strong attention to detail, consistent follow-through, the ability to manage recurring deadlines, and a willingness to learn multiple accounting operations processes within a structured and collaborative environment. Experience with Workday preferred.

Requirements

Bachelor’s degree in Accounting, Finance, or related field preferred
1-3 years of accounting, payroll, AP, AR, or related finance experience preferred
Foundational understanding of accounting principles and financial operations
Experience with Workday strongly preferred
Strong Microsoft Excel and Microsoft Office skills
Strong attention to detail and organizational skills
Ability to manage confidential and sensitive information appropriately
Strong communication, follow-up, and problem-solving skills
Ability to manage multiple priorities and meet deadlines in a fast-paced environment

Nice To Haves

Comfortable working across multiple accounting and operational functions rather than within a single specialty area
Strong sense of ownership and accountability
Process-oriented mindset with strong attention to accuracy and controls
Willingness to learn new systems and operational processes
Dependable team player with strong follow-through
Adaptable and comfortable supporting changing business priorities

Responsibilities

Coordinate and manage payroll processing activities from data collection through final submission
Gather, validate, and review payroll data for completeness and accuracy prior to processing
Coordinate payroll approvals and submit finalized payroll information to the company’s payroll processing provider
Serve as the primary point of contact for payroll-related operational questions and issue resolution
Partner with HR, managers, and employees to resolve payroll discrepancies and follow up on outstanding items
Maintain payroll documentation, audit support, and payroll-related records
Support payroll reconciliations, reporting activities, and process improvements
Ensure payroll activities are completed timely, accurately, and in compliance with internal procedures
Assist with account reconciliations and operational reporting activities
Support process improvement initiatives, documentation updates, and workflow enhancements
Develop working knowledge across Accounts Payable, Accounts Receivable, and related accounting operations processes to support cross-functional collaboration and business continuity
Provide operational and project support across the Accounting Operations team based on business priorities