Accounting Operations Coordinator

PMI San Diego•San Diego, CA

1d•Onsite

About The Position

PMI San Diego is seeking a detail-oriented and motivated Accounting Operations Coordinator to join our growing property management team in San Diego, CA. This position plays a vital role in supporting the accounting operations for both homeowner associations and residential rental properties. The ideal candidate is organized, proactive, and enjoys working in a fast-paced environment where accuracy, professionalism, and exceptional customer service are essential. Working closely with management and our third-party accounting firm, you will help ensure financial information is processed accurately, invoices are properly managed, and homeowners, vendors, and tenants receive outstanding service.

Requirements

Minimum of two years of bookkeeping, accounting support, accounts payable, or administrative accounting experience.
Property management, homeowner association, or residential real estate experience is strongly preferred.
Experience with RentVine, CINC Systems, QuickBooks Online, or similar accounting and property management software is highly preferred.
Strong understanding of invoice processing, accounts payable, financial recordkeeping, and general accounting procedures.
Excellent organizational, analytical, and problem-solving skills.
High level of accuracy and attention to detail.
Ability to prioritize multiple responsibilities and meet deadlines in a fast-paced environment.
Professional written and verbal communication skills.
Proficiency with Microsoft Word, Excel, Outlook, and general computer applications.
Self-starter with the ability to work independently while collaborating effectively with management and team members.
Demonstrates professionalism, sound judgment, discretion, and a commitment to exceptional customer service.

Responsibilities

Open, sort, and distribute incoming mail.
Scan and process homeowner association assessments and residential rent payments.
Upload and accurately code vendor invoices into the property management and accounting systems.
Review invoices to ensure accuracy and prevent duplicate payments.
Review aging reports and verify outstanding invoices, balances, and payable items are current and accurate.
Prepare accounts payable for management approval and processing.
Coordinate with our third-party accounting firm to ensure timely financial processing and reporting.
Maintain organized electronic accounting records and supporting documentation.
Respond to homeowner, tenant, and vendor accounting inquiries within your scope of responsibility.
Route accounting, legal, maintenance, or management matters to the appropriate team member.
Monitor and respond to email correspondence in a professional and timely manner.
Learn and effectively utilize RentVine, CINC Systems, QuickBooks Online, and other company software.
Answer incoming telephone calls, greet office visitors, relay messages, and assist with general office administration.
Support management with special projects and process improvements as assigned.