Accounting & Operations Coordinator

Hive Home Systems • Tampa, FL

2d • $20 - $30 • Onsite

About The Position

Hive designs and installs high-end home automation systems for some of Tampa’s most beautiful homes, as well as advanced technology solutions for commercial spaces. We’re growing fast and looking for a sharp, detail-oriented Accounting & Operations Coordinator who takes pride in clean financials, understands the importance of job costing across both residential and commercial projects, and wants to work with a team that actually cares about doing things right. This is not a purely administrative role. We’re looking for someone who can own the AP/AR process, manage recurring billing, and ensure our financial data in SimPRO and QuickBooks is airtight.

Requirements

• Have 2–5 years of bookkeeping, AP/AR, or accounting coordination experience
• Have experience with QuickBooks (SimPRO experience is a massive plus)
• Take pride in tracking down discrepancies and protecting company margins
• Understand progressive billing and job costing (construction or trades experience is highly preferred)
• Can communicate professionally with high-net-worth clients, commercial general contractors, and premium vendors
• Want to grow your financial skills, not just punch a clock

Responsibilities

• Managing Accounts Receivable, ensuring progressive invoices and final payments are issued and collected on time for both residential and commercial clients
• Managing Accounts Payable, verifying vendor bills against purchase orders before payment
• Processing and managing recurring billing for our high-end Hive Care Optimization Plans
• Ensuring accurate job costing and margin tracking within SimPRO
• Reconciling bank and credit card accounts in QuickBooks
• Assisting the Director of Finance with weekly flash reports and month-end close preparation
• Coordinating with the Service and Project Management teams to ensure all billable hours and materials are captured
• Handling light operational duties, including vendor communications and onboarding paperwork
• Serving as a professional, friendly point of contact for client billing inquiries

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 1-10 employees