Accounting & Operations Associate

SAAZ Micro Inc. • Camarillo, CA

28d

About The Position

The Accounting & Operations Associate bridges daily field operations and administrative financial processes. The role manages procurement, vendor relationships, subcontractor scheduling, shipping logistics, timecard analysis, and basic bookkeeping. It also provides operational administrative support and cross-functional HR assistance when needed.

The position handles supplier sourcing and onboarding, solicits quotes, places purchase orders, follows up on purchase and delivery status, and monitors subcontractor compliance with schedules and guidelines. Accounting duties include recording transactions, processing vendor bills and payments, and auditing employee expense reimbursements. The role also tracks and analyzes employee and subcontractor timecards, follows up on missing timesheets, and reviews variances before payroll processing.

Success is measured by timely supplier deliveries and reduced bottlenecks, cost-effective sourcing within project budgets and lead times, accurate ledger entries and reconciliations by monthly deadlines, and complete, timely analysis of weekly timecard data.

Requirements

• At least 2 years of hands-on experience in bookkeeping, general accounting, or another operations role.
• High school diploma required.
• Proficiency with accounting platforms such as QuickBooks, Sage, or equivalent ERP systems.
• Advanced Microsoft Excel capabilities.
• Solid understanding of basic bookkeeping and GAAP principles.
• Strong attention to detail, organizational and scheduling skills, and discretion with confidential financial data.
• Team-oriented, eager to learn, and able to shift between financial tasks and operational logistics.

Nice To Haves

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related business field.

Responsibilities

• Source, onboard, and maintain positive relationships with vendors and suppliers.
• Monitor subcontractors to ensure project schedules, guidelines, and compliance standards are fulfilled.
• Solicit and compile competitive vendor quotes and place purchase orders.
• Liaise between the purchasing team and suppliers; follow up on purchase status, delivery dates, and shipping logistics.
• Enter and categorize daily financial transactions, sales, and expenses in accounting software.
• Process vendor bills and track incoming and outgoing payments.
• Audit and process employee expense reimbursement reports against company policies.
• Track employee and subcontractor timecards, analyze labor allocations, follow up on missing timesheets, and review variances before submitting data for processing.
• Provide cross-functional HR administrative support as needed, including onboarding documentation, employee record tracking, and policy distribution.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED