Accounting Office Supervisor II

County of Orange•Orange County, CA

2d•Onsite

About The Position

The Auditor-Controller Department's mission is to promote public oversight, provide accountability, and support financial decision-making for the County. This department conducts business with the highest ethical and due diligence standards and demonstrates commitment to the public, other County departments and agencies, and its own employees. The Accounting Office Supervisor II directly supervises a group of accounting support positions performing routine to moderately difficult duties or supervises a smaller group performing specialized and/or complex accounting functions. This position is responsible for overseeing accounts receivable processes, creating and/or reviewing/approving cash receipts and journal vouchers in CAPS+, reviewing/approving daily deposits, reconciling transactions across multiple systems (CAPS+, Paradigm, internal databases), performing monthly accounts receivable and bank reconciliations, preparing monthly accounts receivable reports, providing daily support to accounting staff and landfill staff for fee collection and adjustments, and providing customer service to the public. The role also serves as a liaison between Accounting, IT, and field operations to resolve system or data issues, processes year-end revenue accruals, researches and prepares escheatment documentation, and assists with annual audit and financial reporting preparation.

Requirements

Performing difficult to complex accounting duties
Understanding and interpreting legal requirements including contracts, agreements, minute orders, and memorandum of understanding
Using accounting related applications, software and/or systems such as Microsoft Excel, Microsoft Word, Microsoft Outlook, CAPS+ Financial and Purchasing System, Electronic Report Management and Imaging (ERMI), and CAPS+ Data Warehouse
Possessing leadership or supervisory experience with knowledge of principles and practices of supervision including hiring, training, and evaluation of staff
Leading and team building with a strong desire to coach and mentor others
Conducting complex professional/technical research and analysis for assigned projects and to review the work of other staff.
Motivating and persuading individuals and team members to achieve unit objectives
Developing alternate solutions for consideration, identifying areas for improvement, seeking creative solutions, achieving measurable results and implementing best business practices
Evaluating and using independent decision-making and judgment to address issues as they arise and keeping management informed at an appropriate level
Researching, organizing and analyzing relevant data and preparing complex and detailed reports for management and agencies
Establishing and maintaining effective accounting and other complex records and accounts
Communicating effectively and tactfully with clients and agencies/departments and work collaboratively with staff to achieve unit objectives
Demonstrating strong verbal and written communications skills; writing with excellent grammar skills and articulating ideas in an organized and effective manner
Communicating technical and complex information in a clear and concise manner
Strong ability to effectively communicate rules and regulations to staff, vendors, the public, or those unfamiliar with county procedures.
Listening effectively to others and shares technical knowledge with others
Foreign degrees require an evaluation of U.S. equivalency by an agency that is a member of the National Association of Credential Services (N.A.C.E.S).

Responsibilities

Directly supervises a group of accounting support positions performing routine to moderately difficult duties or supervises a smaller group performing specialized and/or complex accounting functions.
Oversees accounts receivable processes.
Creates and/or reviews/approves cash receipts and journal vouchers in CAPS+.
Reviews/approves daily deposit.
Reconciles transactions across multiple systems, including CAPS+, Paradigm, and internal databases.
Performs monthly accounts receivable and bank reconciliations.
Prepares monthly accounts receivable reports.
Provides daily support to accounting staff and landfill staff for fee collection and adjustments.
Provides customer service to the public.
Serves as a liaison between Accounting, IT and field operations to resolve system or data issues.
Processes year-end revenue accruals.
Researches and prepares escheatment documentation.
Assists with annual audit and financial reporting preparation.